Executive Assistant

About the role

Ruveon™ is America's dedicated glyphosate company — the U.S. home of Roundup® and the weed control American agriculture is built on. We're building a focused, fast-moving team with deep roots and a culture that values agility, tenacity, and a customer-first mindset. Everyone here is dedicated to a single mission: doing US glyphosate exceptionally well. If you thrive in an environment that offers flexibility, support, clear communication, and a motivating climate, this role may be for you.

Responsibilities

• Provides comprehensive administrative support to executives, ensuring confidentiality and professionalism.
• Manages calendars, schedules meetings, and organizes travel arrangements for an organization of 100, including large annual meetings and travel in coordination with meeting planning services.
• Prepares correspondence, reports, and presentations using various business software; edits, proofs, and formats documents as needed.
• Screens calls and messages, managing interactions with internal and external sources.
• Maintains files and records, ensuring efficient organization.
• Assists in developing administrative standards and practices for the organization.
• Handles confidential business and personnel information with discretion.
• Assembles and analyzes information, prepares reports, manuals, agendas, correspondence, and memoranda as guided by company practice.
• Processes expense reports and invoices; manages Accounts Payable in coordination with accounting/finance/AP/vendors; orchestrates purchase orders, service entries, contracts, and capital project submissions in SAP or equivalent.
• Manages complex calendars across time zones.
• Organizes meetings, conferences, and events; drafts agendas for broader communications; manages RSVPs and tracking; coordinates logistics (venues, catering, equipment), ensuring alignment with company safety, compliance, and sustainability policies.
• Organizes business travel end-to-end; develops itineraries and agendas; books air/rail/ground transportation and lodging.
• Collaborates with other assistants to share and coordinate workload.
• Supports, trains, and up-skills junior colleagues.
• Performs additional accountabilities as required.

Requirements

• High school diploma.
• Proven experience as an Executive Assistant or in a similar administrative role in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong organizational skills and ability to manage competing priorities.
• Excellent interpersonal skills and the ability to communicate effectively with employees at all levels of the organization.
• High level of discretion and confidentiality in handling sensitive information.

Preferred Qualifications

• High School Diploma with a minimum of 8 years of relevant experience or Associate’s degree with 6 years’ relevant experience.
• Familiarity and experience with AI tools and technologies that can enhance administrative processes and support efficiency improvements.
• Curiosity and willingness to learn about new technologies that can improve administrative workflows.
• Experience with SAP and Concur or other similar ERP and travel management systems.

Pay

Employees can expect to be paid a salary of approximately between $64,080.00 - $96,120.00. Additional compensation may include a bonus or commission (if relevant).

Benefits

• Health care
• Vision
• Dental
• Retirement
• Paid time off (PTO)
• Sick leave