Executive Assistant

This role is located in the New York, NY office.

About the role

To manage the executive's schedule, handling correspondence, preparing presentations and reports, and providing other administrative support as needed.

Responsibilities

• Management of senior executive members calendars and overseeing their timely responses to meeting invitations and requests.
• Planning and arranging travel itineraries, including flights, accommodation, and ground transportation, ensuring timely and efficient travel for the executive.
• Proactively anticipating the needs of the senior executive, prioritising tasks, and ensuring timely completion.
• Management of day-to-day administrative tasks, such as expenses, maintaining filing systems, and ordering office supplies, annual leave records management, distribution list management and organisation management tasks.
• Management and facilitation of senior executive members meetings.

Requirements

• Calendar and Time Management: scheduling meetings, travel, and appointments and prioritizing executive’s time efficiently.
• Being hands-on and available to assist with urgent matters on a timely basis.
• Excellent verbal and written communication, drafting emails, memos, reports, and presentations.
• Managing multiple tasks and projects simultaneously and keeping files, documents, and tasks systematically organized.
• Handling sensitive information with the utmost confidentiality.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Anticipating needs before they arise as well as identifying and solving problems quickly.

Skills

You may be assessed on the following key critical skills relevant for success in this role:

• Risk and controls
• Change and transformation
• Business acumen
• Strategic thinking
• Digital and technology
• Job-specific technical skills

Accountabilities

• To perform prescribed activities in a timely manner and to a high standard consistently driving continuous improvement.
• Requires in-depth technical knowledge and experience in their assigned area of expertise.
• Thorough understanding of the underlying principles and concepts within the area of expertise.
• Lead and supervise a team, guiding and supporting professional development, allocating work requirements, and coordinating team resources (if the position has leadership responsibilities).
• For individual contributors, develop technical expertise in work area, acting as an advisor where appropriate.
• Impact on the work of related teams within the area.
• Partner with other functions and business areas.
• Take responsibility for end results of a team’s operational processing and activities.
• Escalate breaches of policies/procedure appropriately.
• Take responsibility for embedding new policies/procedures adopted due to risk mitigation.
• Advise and influence decision making within own area of expertise.
• Take ownership for managing risk and strengthening controls in relation to the work you own or contribute to.
• Deliver your work and areas of responsibility in line with relevant rules, regulation, and codes of conduct.
• Maintain and continually build an understanding of how own sub-function integrates with function, alongside knowledge of the organisation's products, services, and processes within the function.
• Demonstrate understanding of how areas coordinate and contribute to the achievement of the objectives of the organisation sub-function.
• Make evaluative judgements based on the analysis of factual information, paying attention to detail.
• Resolve problems by identifying and selecting solutions through the application of acquired technical experience and will be guided by precedents.
• Guide and persuade team members and communicate complex/sensitive information.
• Act as contact point for stakeholders outside of the immediate function, while building a network of contacts outside team and external to the organisation.

Values and Mindset

• Demonstrate the Barclays Values of Respect, Integrity, Service, Excellence, and Stewardship.
• Demonstrate the Barclays Mindset – to Empower, Challenge, and Drive.

Pay

Minimum Salary: $80,000
Maximum Salary: $115,000
The minimum and maximum salary information above includes only base salary or base hourly rate. It does not include any other type of compensation or benefits that may be available.