Executive Assistant

About the Role

We are looking for a detail-oriented, self-reliant Executive Assistant to join our team in Austin. At ARCO, you'll have the opportunity to improve project performance and drive your own success from day one.

Responsibilities

• Calendar and meeting management, including scheduling and travel coordination
• Conducting research and creating PowerPoint presentations as needed
• Managing communication and acting as liaison between internal departments, Principals, and other executives
• Assisting with internal business planning and assembly of departmental business plans
• General records management and document control
• Event registration and planning
• Client relations (purchasing gifts, scheduling/planning off-site events, etc.)
• Salesforce data entry, report building, and system management
• Expense reporting
• Managing relationships with the property manager to address building announcements and office maintenance issues
• Developing office budget and managing vendor relationships and negotiations to stay within budget
• Ensuring proper stock of all office supplies and equipment
• Ensuring office common spaces are always presentable, with a focus on client-facing spaces

Requirements

• 2+ years of related experience
• Bachelor's Degree required
• Excellent computer skills; proficiency in Microsoft Word and Excel
• Bluebeam experience is a plus
• Salesforce experience is a plus
• Extremely organized and detail-oriented
• Excellent communication and customer service skills
• Ability to work in a fast-paced environment
• Ability to multi-task
• Proactive management style
• Ability to manage different personalities

Benefits

• Industry-leading performance-based bonus program
• Employee Stock Ownership Plan (ESOP)
• Traditional and Roth 401k
• Tuition reimbursement for associates
• Scholarship for associates’ children up to $28,000 per child
• 1-month paid sabbatical after every five years of employment, plus $5,000 for travel
• 1-week paid volunteer leave each year
• 100% charitable match
• Medical, dental, and vision insurance coverage
• Paid parental leave