Executive Assistant

About the role

We are looking for a detail-oriented, self-reliant Executive Assistant to join our team in Downers Grove. At ARCO, you'll have the opportunity to improve project performance, set up processes, and drive your own success from day one.

Responsibilities

• Travel coordination
• Calendar and meeting management
• Records management and document control
• Event registration and planning
• Client relations (gifts, events, etc.)
• Data collection and entry in various systems, report building, and system management
• Administrative functions for various Sales meetings
• Expense reporting
• Document meeting notes
• Personal projects as needed (vehicle management, personal travel, charitable contributions management)

Requirements

• 3-10 years of experience
• Bachelor’s Degree required
• Excellent computer skills; must be proficient in Microsoft Suite (Outlook, PowerPoint, Excel)
• Bluebeam and PDF editing experience is a plus
• Extremely organized, resourceful, and detail-oriented
• Excellent communication and customer service skills
• Ability to work in a fast-paced environment
• Self-starter with the ability to manage different personalities
• Ability to complete tasks with minimal oversight
• Maintain integrity and discretion in handling confidential information

Benefits

• Industry-leading performance-based bonus program
• Employee Stock Ownership Plan (ESOP)
• Traditional and Roth 401k
• Tuition reimbursement for associates
• Scholarship for associates’ children up to $28,000 per child
• 1-month paid sabbatical after every five years of employment, plus $5,000 for travel
• 1-week paid volunteer leave each year
• 100% charitable match
• Medical, dental, and vision insurance coverage
• Paid parental leave

Pay

Typical base compensation for the Executive Assistant role is between $70,000 and $100,000. Candidates with extensive experience may exceed this range. In addition to base salary, the role is eligible to receive discretionary bonus compensation based on individual and company performance.