Executive Assistant

About the Company

ALTEN Technology USA is an engineering company helping clients bring groundbreaking ideas to life—from advancing space exploration and life-saving medical devices to building autonomous electric vehicles. With 3,000+ experts across North America, we partner with leading companies in aerospace, medical devices, robotics, automotive, commercial vehicles, EVs, rail, and more. As part of the global ALTEN Group—57,000+ engineers in 30 countries—we deliver across the entire product development cycle, from consulting to full project outsourcing.

When you join ALTEN Technology USA, you’ll collaborate on some of the world’s toughest engineering challenges, supported by mentorship, career growth opportunities, and comprehensive benefits. We take pride in fostering a culture where employees feel valued, supported, and inspired to grow.

Responsibilities

• Provides multi-faceted administrative support and assistance to ensure effective use of an executive’s time and productive interactions with staff and the public.
• Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people.
• Manages creation and development of presentations and Excel reporting and analysis.
• Able to facilitate and lead meetings in Teams.
• Able to take complex tasks and figure them out independently.
• Manages the executive’s schedule, meeting preparations, follow-up tasks, and complex travel arrangements.
• Conducts research and information gathering on behalf of the executive and prepares summaries and reports.
• Develops positive and strategic relationships at all levels of the organization.
• Uses discretion, judgement, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality.
• May be responsible for directing and deploying support staff or other resources.

Requirements

• Minimum of a bachelor’s degree.
• 5-8 years of professional experience.

Qualifications

• Ability to read, write, speak, analyze, and interpret all forms of communication and business correspondence, primarily in English.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to systematically analyze complex problems, draw relevant conclusions, and implement appropriate solutions.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Advanced knowledge of Microsoft Office suite of programs (Word, Excel, PowerPoint, SharePoint, Project, Visio, and Outlook).

Skills

• Business communications
• Self-motivated thinker and learner
• Call screening
• Document preparation
• Management reporting
• Meeting scheduling and logistics, including leading virtual team meetings
• Travel arrangements

Additional Information

As a federal contractor, ALTEN USA maintains a drug-free workplace. All candidates selected for employment will be required to successfully complete a pre-employment drug screening as a condition of hire.