Executive Assistant - Alliances Executive Support

About the role

The role is aligned with the Alliances organization and provides dedicated support to an SVP and VP within the Alliances organization. The ideal candidate is a strategic business partner who thrives in a fast-paced environment, remains calm under pressure, and demonstrates flexibility, resourcefulness, and sound judgment.

Responsibilities

• Manage and strategically optimize complex calendars across multiple time zones, including domestic and international schedules, agenda preparation, and alignment of executive time with business priorities.
• Manage external contacts and quickly identify key stakeholders, proactively understanding their importance to the business and maintaining effective communication and relationships.
• Demonstrate a high level of professionalism while handling sensitive matters with sound judgment, discretion, and confidentiality.
• Anticipate executive needs and proactively coordinate the appropriate stakeholders and resources to enable informed decision-making.
• Manage special projects and collaborate with cross-functional stakeholders on initiatives requiring diplomacy, flexibility, and strong execution.
• Complete critical deliverables and special assignments by establishing objectives, determining priorities, managing timelines, driving alignment, monitoring progress, and adjusting plans as needed.
• Attend meetings, prepare agendas, capture meeting notes, track action items, and drive accountability for follow-through.
• Ensure executive priorities are effectively communicated and coordinated across administrative staff supporting key cross-functional partners.
• Partner closely with executives, business partners, and executive assistants to coordinate meetings, events, and cross-functional initiatives.
• Drive the executive operating rhythm, including leadership meetings, Quarterly Business Reviews (QBRs), planning cycles, staff meetings, offsites, all-hands meetings, and executive communications.
• Plan and execute large-scale, multi-day offsites, including venue sourcing, contract negotiation, vendor management, room block management, travel logistics, transportation, catering, team-building activities, and budget coordination.
• Address complex issues by identifying root causes, building consensus, and driving timely resolution.
• Build and maintain trusted relationships with senior leaders, partner organizations, customers, and executive assistants to facilitate collaboration and accelerate execution.
• Consistently hold yourself and others accountable for commitments and deliverables.
• Continuously identify opportunities to improve processes and enhance operational efficiency.

Requirements

The ideal candidate should have:

• A demonstrated ability to provide top-notch operational and administrative support.
• A strategic business partner mindset with a proven track record of success in a similar role.
• A proven ability to manage complex calendars and prioritize tasks in a fast-paced environment.
• An excellent understanding of the Alliances organization, partner ecosystem, business priorities, and executive objectives.
• Exceptional written and verbal communication skills, impeccable organizational abilities, strong attention to detail, and the ability to balance competing priorities.
• A deep understanding of the Alliances organization, partner ecosystem, business priorities, and executive objectives to proactively anticipate needs and drive operational excellence.
• A proven ability to solve complex problems, improve processes, and enable executives to operate at their highest level.