Executive Assistant

About the role

The company is a fast-growing stealth robotics firm that has recently secured a $100M Series A investment. This role is for an Executive Assistant who will support the founders and leadership team as they navigate a period of rapid growth.

Responsibilities

• Manage complex calendars for the founding team, coordinating meetings with internal stakeholders, external partners, and cross-functional teams across multiple time zones.
• Anticipate friction points and implement simple processes to ensure priorities and details don't slip.
• Manage the cofounders' inbox and communications, triaging messages and drafting/responding as needed.
• Cook up travel logistics, including flights, lodging, ground transportation, and detailed itineraries.
• Organize and support events such as team dinners, offsites, and special occasions.
• Support office operations by collaborating with the Operations Manager on facilities logistics, vendor management, and inventory tracking.

Requirements

• Experience supporting senior executives, founders, or leadership teams in a fast-paced, high-growth environment.
• A proactive mindset with the ability to anticipate needs, solve problems independently, and create structure in evolving situations.
• Exceptional organizational skills with a track record of managing competing priorities, coordinating complex schedules, and keeping projects on track.
• Strong judgment and discretion, with the ability to manage sensitive information and confidential matters with professionalism and care.
• A high level of ownership and accountability, with a willingness to step in wherever needed to help the team succeed.
• A genuine enthusiasm for being part of an in-person team and contributing to the energy of a company during a transformative period of growth.
• Comfortable with modern workplace tools such as Google Workspace, Slack, Zoom, Notion, and spreadsheet applications; experience with expense management, presentation tools, or recruiting platforms is a plus.
• Additional experience supporting workplace operations, vendor relationships, event planning, or office management is welcome but not required.

Qualifications

• Experience supporting senior executives, founders, or leadership teams in a fast-paced, high-growth environment.
• Exceptional organizational skills with a track record of managing competing priorities, coordinating complex schedules, and keeping projects on track.
• Strong judgment and discretion, with the ability to manage sensitive information and confidential matters with professionalism and care.
• A high level of ownership and accountability, with a willingness to step in wherever needed to help the team succeed.
• Comfortable with modern workplace tools such as Google Workspace, Slack, Zoom, Notion, and spreadsheet applications; experience with expense management, presentation tools, or recruiting platforms is a plus.
• Additional experience supporting workplace operations, vendor relationships, event planning, or office management is welcome but not required.

Skills

• Proactive problem-solving and organizational skills.
• Ability to handle sensitive information with discretion.
• Experience with modern workplace tools like Google Workspace, Slack, Zoom, Notion, and spreadsheet applications.
• Experience with expense management, presentation tools, or recruiting platforms is a plus.

Benefits

Not specified.

Pay

$90,000 USD - $145,000 USD, depending on experience and other factors.

Schedule

Based in San Francisco and requires working onsite with the team five days per week.