Executive Assistant - Alliances Executive Support

About the role

The role is aligned with the Alliances organization and supports an SVP and VP within the Alliances organization. This role requires a strategic business partner who can provide top-notch operational and administrative support in a fast-paced environment.

Responsibilities

• Manage and strategically optimize complex calendars across multiple time zones, including domestic and international schedules, agenda preparation, and alignment of executive time with business priorities.
• Manage external contacts and quickly identify key stakeholders, proactively understanding their importance to the business and maintaining effective communication and relationships.
• Demonstrate a high level of professionalism while handling sensitive matters with sound judgment, discretion, and confidentiality.
• Anticipate executive needs and proactively coordinate the appropriate stakeholders and resources to enable informed decision-making.
• Manage special projects and collaborate with cross-functional stakeholders on initiatives requiring diplomacy, flexibility, and strong execution.
• Complete critical deliverables and special assignments by establishing objectives, determining priorities, managing timelines, driving alignment, monitoring progress, and adjusting plans as needed.
• Attend meetings, prepare agendas, capture meeting notes, track action items, and drive accountability for follow-through.
• Ensure executive priorities are effectively communicated and coordinated across administrative staff supporting key cross-functional partners.
• Partner closely with executives, business partners, and executive assistants to coordinate meetings, events, and cross-functional initiatives.
• Drive the executive operating rhythm, including leadership meetings, Quarterly Business Reviews (QBRs), planning cycles, staff meetings, offsites, all-hands meetings, and executive communications.
• Plan and execute large-scale, multi-day offsites, including venue sourcing, contract negotiation, vendor management, room block management, travel logistics, transportation, catering, team-building activities, and budget coordination.
• Address complex issues by identifying root causes, building consensus, and driving timely resolution.
• Build and maintain trusted relationships with senior leaders, partner organizations, customers, and executive assistants to facilitate collaboration and accelerate execution.
• Consistently hold yourself and others accountable for commitments and deliverables.
• Continuously identify opportunities to improve executive operations, streamline processes, leverage automation, and enhance organizational effectiveness.
• Perform additional duties as assigned.

Requirements

• 5–7 years of executive support experience, including several years supporting Vice President-level executives or above.
• Proven ability to independently manage projects from inception through completion with minimal guidance.
• Experience supporting executives within Sales, Alliances, Partnerships, Revenue, or other Go-to-Market organizations preferred.
• Familiarity with technology partner ecosystems is a plus.
• Outstanding organizational skills with exceptional attention to detail and the ability to manage multiple priorities in a fast-paced, time-sensitive environment.
• Strong executive presence and the ability to build trusted relationships with senior leaders and cross-functional stakeholders.
• Bachelor’s degree preferred.
• Experience with collaboration and productivity platforms such as G-suite (Google) Workspace, Slack, Zoom, and Navan is preferred.
• Excellent written and verbal communication skills.
• Demonstrated ownership, accountability, sound judgment, and a track record of delivering results in a dynamic environment.
• Routine experience interacting with executive-level leadership is required.
• A passion for supporting high-performing teams with a proactive, service-oriented mindset and an understanding that every second counts.
• Proven experience leveraging AI-powered tools to improve productivity, automate administrative workflows, prepare executive communications and presentations, generate meeting summaries, and enhance operational efficiency.