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Executive Assistant 2, Legal (Hybrid, Seattle)

Nordstrom · Seattle, WA · Yesterday
On-siteAdministrative$31.75–$50.5/hrFull-time

About the role

The Legal department is seeking an experienced and efficient Executive Assistant (EA) to support the face-paced department. This person will partner daily with the leaders in the department to ensure needs of running the business are met. In addition to traditional EA responsibilities, this role will also support the broader Legal function.

Responsibilities

  • Manage and coordinate calendars for Legal VPs, including scheduling and booking conference rooms, catering and expense management as appropriate
  • Manage VPs corporate card expenses, including monthly reconciliations and booking travel arrangements and reservations
  • Provide administrative support to the VPs for commonly used platforms such as ServiceNow, DocuSign, Origami Risk, Concur and COUPA
  • Act as the liaison between Corporate Facilities and other department EAs to ensure the Legal function is current and up to date with corporate campus news and communicate campus/enterprise-wide updates
  • Manage incoming bills and invoices, and process and code appropriately for payment via RMIS
  • Sort and distribute Legal and Risk Management mail, and support outgoing mail for the department
  • Purchase and expense departmental supplies, and reconcile corporate cards for leaders as requested
  • Plan and coordinate events such as quarterly Town Halls, including preparation of materials, talking points, and run of show
  • Support Concur and COUPA expense management platforms for the department, inclusive of reconciliations or research efforts
  • Review operating practices and procedures, determine whether improvements can be made, and work with management to implement changes as appropriate

Requirements

  • Bachelor's degree in Business Administration, Legal Studies or equivalent training and/or experience
  • 10+ years of administrative experience, with a combination of law firm, in-house, paralegal, and/or EA experience
  • Demonstrated flexibility and ability to multi-task in a fast-paced environment
  • Advanced proficiency in MS Office suite and Claude Desktop
  • Clear and effective written and verbal communication and strong interpersonal skills

Qualifications

  • Strong organizational and problem-solving abilities

Skills

  • Excellent organizational and time management skills
  • Ability to handle multiple tasks simultaneously
  • Proficiency in MS Office suite and Claude Desktop
  • Strong communication and interpersonal skills

Benefits

Our employees are our most important asset and that’s reflected in our benefits. Nordstrom is proud to offer a variety of benefits to support employees and their families, including:

  • Medical/Vision, Dental, Retirement
  • Paid Time Away
  • Life Insurance and Disability
  • Merchandise Discount and EAP Resources

Eligibility requirements may apply based on location, job level, classification, and length of employment. Learn more in the Nordstrom Benefits Overview by copying and pasting the following URL into your browser: https://careers.nordstrom.com/pdfs/Ben_Overview_07-14_Full_Time_ES-US.pdf.

For Los Angeles or San Francisco applicants: Nordstrom is required to inform you that we conduct background checks after conditional offer and consider qualified applicants with criminal histories in a manner consistent with legal requirements per Los Angeles, Cal. Muni. Code 189.04 and the San Francisco Fair Chance Ordinance.

For additional state and location specific notices, please refer to the Legal Notices document within the FAQ section of the Nordstrom Careers site.

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