Executive Administrator: Risk Management

Key Responsibilities

• Manage all corporate insurance policies (GL, Auto, Property, Workers’ Comp, Umbrella / Excess, Builder’s Risk, Professional Liability, Management Lines, etc.).
• Coordinate all service change requests, audits, mid-year exposure updates, and annual insurance renewals with brokers including gathering all necessary renewal information.
• Review coverage terms, endorsements, exclusions, and limits.
• Analyze loss history and support risk mitigation initiatives.
• Interface with project managers and operations regarding insurance requirements.
• Undertake additional responsibilities as required to support organizational goals.

Legal & Administrative Support

• Assist Legal team with contract administration.
• Maintain compliance records and regulatory filings.
• Track indemnity agreements and risk transfer documentation.
• Organize legal and insurance files for audits or due diligence.
• Absorb claims reporting, documentation, and follow-up.
• Support litigation insurance reporting requirements.
• Absorb policy and procedure documentation.
• Absorb coordination and management of claims, including file and document collection and retention.
• Oversee weekly evaluation of active and pending claims in the ViaOne Portal, ensuring timely updates and accurate documentation in the claims management log.
• Manage the submission of Notice Only and Medical Only First Reports of Injury to insurance carriers under the guidance of HR and Legal, ensuring prompt reporting and proper recordkeeping.

Cross-Functional Coordination

• Work closely with Finance on premiums, accruals, and claims reserves.
• Support HR regarding workers’ compensation (Return to Work Program), EEOC, and employee related claims.
• Partner with Operations on project-specific insurance needs.
• Coverage requirements for subcontractors and vendors (MyCOI).

Job Qualifications/Requirements

• Required 3–7 years of experience in property & casualty insurance, risk management, legal operations, or contract administration.
• Strong understanding of commercial insurance coverages & coverage forms.
• Experience working with independent brokers and carriers.
• Excellent organizational and documentation skills.
• Ability to analyze policy language and contractual insurance provisions.
• Preferred: Experience working within a legal or insurance department, background in civil construction, engineering, or infrastructure industry, paralegal or legal administrative experience, risk management certification (ARM, CRM, CISR, CIC).
• Must be physically able to stand, walk, sit, crouch, kneel, climb, and periodically lift 25 pounds.
• Able to obtain FBI & Arsenal Badge.
• Able to pass a pre-employment drug screen.

Skills & Competencies

• Detail-oriented and highly organized.
• Strong written and verbal communication.
• Analytical mindset.
• Ability to manage multiple deadlines.
• Discretion with confidential information.
• Proficient in all Microsoft software.

Benefits

Grayson Carter and Son Contracting, Inc. is an Equal Opportunity Employer.