Executive Administrator

About the role

We are seeking a highly skilled and proactive Executive Administrator to serve as the right hand to our senior leadership team. This is a high-impact role suited for a seasoned professional who thrives in fast-moving, ambiguous environments — ideally with direct experience supporting C-suite executives at an early-stage biotech, life sciences, or venture-backed company.

Key Responsibilities

• Executive Support & Calendaring
• Own and actively manage complex, multi-time-zone calendars for multiple C-suite executives, exercising sound judgment on prioritization and scheduling conflicts.
• Cook up and prepare executives for internal and external meetings, board sessions, investor calls, and speaking engagements.
• Draft, review, and manage high-stakes correspondence on behalf of leadership.
• Anticipate executive needs and act with autonomy to keep priorities on track.
• Operations & Project Management
• Track and drive completion of key deliverables and action items across functions.
• Manage special projects from inception through execution, often operating across teams and without direct authority.
• Synthesize information and prepare briefing documents, executive summaries, and presentations.
• Identify operational inefficiencies and implement scalable processes and systems.
• Oversee day-to-day office operations, including ordering and maintaining office and kitchen supplies and ensuring shared spaces remain clean, organized, and well-stocked.
• Stakeholder & Relationship Management
• Build and maintain strong relationships – internal and external – at all levels; represent leadership with professionalism and discretion.
• Manage investor and board logistics and coordination for board meetings.
• Travel, Events & Logistics
• Plan and coordinate complex domestic and international travel arrangements, including itineraries, visas, and contingency planning.
• Manage expense reporting and reconciliation with accuracy and timeliness.
• Organize, manage, and execute company events including weekly team lunches, off-sites, and board meetings end-to-end.

Qualifications

• Must Have...
• 5+ years of experience supporting C-suite or senior executives (CEO, COO, CSO, or equivalent).
• Demonstrated ability to operate with high autonomy in fast-paced, resource-constrained environments.
• Exceptional organizational skills; able to manage multiple priorities and shifting timelines.
• Impeccable attention to detail; you catch what others miss – a typo in the board deck or missing information on a calendar invite – before anyone else does.
• Strong instinct for anticipating problems before they surface: you think three steps ahead, identify risk early, and have a plan ready before anyone knows one was needed.
• Outstanding written and verbal communication skills; polished and professional in all settings.
• High emotional intelligence and sound judgment – you know when to act and when to ask.
• Proficiency with modern productivity tools (Google Workspace, Slack, AI tools, etc.).
• Track record of building trust quickly and maintaining strict confidentiality.
• Ability to be onsite in the Seattle office five days a week.
• Nice to Have...
• Experience at an early-stage biotech, life sciences, or clinical-stage company.
• Background supporting executives in a venture capital or private equity firm or VC-backed portfolio company.
• Familiarity with board governance, investor relations, and fundraising processes.
• Experience standing up administrative or operational functions from scratch in a scaling organization.

Compensation & Perks

At Variant Bio, we’re building something meaningful and we believe supporting our people is essential to that mission. We offer a thoughtful and competitive set of benefits designed to support your health, growth, and life outside of work.

• Competitive Compensation & Equity – Market-competitive salary with the opportunity to participate in company equity and share in our long-term success.
• Comprehensive Health Benefits – Variant Bio covers 100% of employee premiums for medical, dental, and vision insurance. Dependents may be added to the plan at an incremental cost.
• Flexible Time Off – Flexible paid time off and company holidays, with an emphasis on trust and personal responsibility.
• 401(k) Plan – Employer-sponsored retirement plan with company match.
• Professional Growth – Support for learning and development.
• Collaborative, Mission-Driven Culture – Work alongside a highly engaged, interdisciplinary team passionate about transforming human health through genetics.
• Early-Stage Impact – A chance to make a meaningful contribution at a growing biotech where your work has visible impact.

Anticipated annual base salary for this position is $100,000 - $125,000 plus up to 10% bonus and an options package, for total compensation of up $110,000 - $137,500, plus equity options. The annual salary range above is based on the responsibilities and qualifications listed above. Individual salary will depend on job-related knowledge, skills, and experience.