Executive Administrator

About the role

The Executive Administrator (EA) reports to the Chair of the Department of Pediatrics and is accountable for overseeing the fiscal and operational activities of all subspecialty sections and Department centers. The EA has direct oversight of the strategic planning and execution, clinical practice management, finances, facilities, and general management of the Department, collaborating closely with centralized BSD services for human resources and research administration.

Responsibilities

• Develops short and long-term business plans for the Department.
• Works with the Chair, Section Chiefs, and their respective Section Administrators to conduct ongoing assessment of, and response to, growth opportunities and unmet needs within the Department.
• Visible, engaged, effective, inspiring, and collaborative leader representing the Department and the University of Chicago in relevant conferences, platforms, and mediums to advance the mission, field, and organization.
• Drives future strategic direction and proactively prepares for organizational, talent, and market changes, communicating actionable findings and recommendations to senior leadership.
• Learns and leads the Department’s strategic, operational, talent, and budget initiatives using metrics, data, research, and education.
• Leads, develops, and executes the Department’s strategic, operational, talent, and budget initiatives using metrics, data, research, and education.
• Cultivates a collaborative, inclusive, and safe environment that promotes and fosters accountability, teamwork, innovation, curiosity, problem-solving, and continuous learning.
• Develops and maintains effective communication practices that provide internal and external audiences with the key data and information needed to achieve goals.
• Fosters a safe and ethical environment creating accountability to high organizational standards.
• Engages team development through coaching, goal setting, hiring, mentorship, talent management, best practices, and accountability.
• Provides leadership to managers within a department to support teaching, medical research, and clinical care.
• Facilitates research initiatives of the faculty and staff.
• Directs department priorities, allocates resources, and executes strategic plans.
• Oversees non-medical activities of the department(s).
• Manages policy development and implementation in various departmental areas.

Qualifications

• Education: Minimum requirements include a college or university degree in related field.
• Experience: Minimum requirements include 10+ years of work experience in a related job discipline.

• Preferred Qualifications: Advanced degree with an emphasis in finance, business, health care, or relevant field.
• Experience: Ten years of progressively responsible relevant professional experience in financial planning, management, analysis, forecasting, modeling, or administration of a research or clinical unit.
• Progressively responsible experience within a complex, research, or healthcare environment.
• Progressively responsible experience leading, coaching, hiring, and managing team performance.
• Directly related financial and budget development experience in complex research or matrixed environment.
• Significant experience within an academic health sciences environment.
• Knowledge of research funding and appreciation for working in a research-intensive academic culture.

• Technical Skills: Experience using Electronic Medical Records Systems, Enterprise Resource Systems, and Medical Group Practice Billing and Financial Management Systems, a plus.
• Mathematical and analytical skills including data sets and data aggregation.