Executive Administrator

About The Role

The Executive Assistant to the Chief Strategy Officer (CSO) plays a vital role in supporting high-level strategic initiatives and ensuring smooth daily operations within a fast-paced environment. This position requires a highly organized, discreet, and proactive professional capable of managing complex schedules, coordinating international and domestic travel, and preparing executive materials with precision. The role primarily focuses on providing comprehensive administrative support to the CSO, acting as a trusted point of contact for internal teams and external stakeholders. Additionally, the Executive Assistant will assist with project and task coordination by tracking initiatives, maintaining transparency, and ensuring timely completion of action items. This role demands exceptional judgment, attention to detail, and the ability to adapt quickly to changing priorities while maintaining confidentiality and professionalism.

Qualifications

• 5+ years of executive-level administrative support experience, preferably supporting C-suite leadership
• Proven experience managing complex calendars and high-touch travel arrangements
• Advanced proficiency in Microsoft Excel and PowerPoint
• Exceptional written and verbal communication skills
• Demonstrated ability to handle sensitive and confidential information with discretion
• Strong organizational skills with the ability to prioritize and adapt in a dynamic environment
• Availability and flexibility to support occasional after-hours or outside regular business hours as needed

Responsibilities

• Serve as the primary administrative partner to the Chief Strategy Officer, managing their calendar and scheduling needs
• Coordinate and organize domestic and international travel, including flights, hotels, transportation, and detailed itineraries
• Prepare and review meeting agendas, materials, and presentations in advance of strategic discussions
• Accurately document meeting notes, decisions, and follow-up action items, ensuring accountability
• Draft, proofread, and format high-level executive correspondence and documents
• Act as a professional point of contact for internal teams and external stakeholders, managing communications effectively
• Maintain confidentiality and exercise sound judgment when handling sensitive information
• Support project and initiative tracking by monitoring progress, deadlines, and dependencies across teams
• Organize and maintain documentation related to strategic initiatives for easy access and reference

Benefits

• Competitive compensation package based on experience and skills
• Comprehensive benefits including medical, dental, and vision coverage
• Health savings account (HSA) and mental health programs
• Employee Assistance Program and short-term disability insurance
• Voluntary insurance options such as LTD, auto, home, life, legal, pet, and identity theft coverage
• Paid holidays and generous paid time off (PTO) based on tenure
• Paid volunteer time to support community engagement
• Paid maternity and parental leave
• Retail plans options including a 401(k) with company contributions
• Continuous learning opportunities and professional development programs
• Work Perks Program offering discounts to save money on daily expenses

Equal Opportunity

Mortgage Connect is an equal opportunity employer committed to fostering a diverse and inclusive workplace. We welcome applications from individuals of all backgrounds and do not discriminate based on race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity, or any other legally protected status. We are dedicated to providing reasonable accommodations to qualified applicants with disabilities throughout the hiring process and in employment.