Executive Administrator

The Executive Administrator provides high-level administrative support to the Chief Operating Officer and Executive Team, enabling them to lead effectively and focus on strategic priorities. This role requires exceptional discretion, responsiveness, and communication skills, as well as a proactive mindset and strong critical thinking abilities. The successful candidate consistently seeks more effective ways of working and demonstrates a passion for elevating lives through impactful initiatives while serving as a trusted partner to senior leadership. Responsibilities Manage and maintain the Executive’s calendar, coordinating internal and external meetings and ensuring optimal use of the Executive’s time.Organize logistics for leadership meetings, including preparing agendas, capturing detailed meeting notes, and coordinating follow-up actions.Maintain Executive correspondence by opening, sorting, filing, and distributing mail and email appropriately and in a timely manner.Prepare reports, presentations, and other documentation as requested to support executive decision-making and communication.Process and track expense reports for the Executive and liaise with accounting to ensure accurate and timely reimbursement and recordkeeping.Handle confidential materials and information with professionalism, discretion, and strict adherence to privacy and confidentiality standards.Assist in planning and executing internal events, trainings, and celebrations, ensuring smooth logistics and effective communication.Provide coordination support for recruiting activities, including scheduling interviews, assisting with onboarding, and supporting annual review processes.Support special initiatives and projects as assigned, with a focus on improving efficiency, communication, and cross-functional collaboration.Assist the Executive in the completion of reports, correspondence, documentation, and expense reports, ensuring accuracy and completeness.Track and provide statistical data and other metrics as needed by the Executive to support analysis and strategic planning.Take on special projects as needed, adapting to changing priorities and contributing to organizational goals. Essential Skills Proven experience providing high-level administrative or executive support in a professional setting.Strong proficiency with Microsoft Office, including applications such as Word, Excel, PowerPoint, and Outlook.Demonstrated experience in calendar management and calendaring, including scheduling appointments and coordinating complex meeting schedules.Solid administrative support skills, including document preparation, filing, and correspondence management.Excellent written and verbal communication skills, with the ability to interact professionally with internal and external stakeholders.High level of discretion and professionalism when handling confidential information and sensitive materials.Strong critical thinking skills and a proactive mindset, with the ability to anticipate needs and resolve issues independently.Outstanding organizational and time management skills, with the ability to manage multiple priorities and deadlines.Attention to detail and accuracy in preparing reports, presentations, and expense documentation. Additional Skills & Qualifications Experience supporting senior executives or leadership teams in a fast-paced environment.Experience coordinating internal events, trainings, or celebrations.Familiarity with recruiting coordination, onboarding processes, and annual review cycles.Comfort working on special initiatives and projects focused on improving efficiency and communication.A demonstrated passion for contributing to impactful initiatives that elevate the lives of others. Work Environment This position operates in an open office work environment, which encourages collaboration, communication, and accessibility to the Executive Team and colleagues. The role involves regular use of computers and office productivity tools, including Microsoft Office, to manage calendars, correspondence, reports, and presentations. The open office setting requires professionalism, focus, and the ability to manage priorities in a dynamic, team-oriented atmosphere. Job Type & Location This is a Contract to Hire position based out of Cary, NC. Pay And Benefits The pay range for this position is $38.40 - $43.20/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Cary,NC. Application Deadline This position is anticipated to close on Aug 10, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.