Executive Administrator

Responsibilities

• Executive Assistant Support the Executive team and office teammates, as needed.
• Possible personal assistant tasks for the Executive team of the business.
• Manage scheduling and filter communication for the Executive team.
• Document creation (proposals, statements of work, contracts) in Pages, Numbers, Keynote (or possible Windows alternatives).
• Errand running.
• Maintain office inventory.
• Marketing Administration (posting content on web, social media, etc).
• Bookkeeping (accounts payable and receivable).
• Project Management Help projects stay on time and on task by managing client and team members.
• Provide regular updates to team and clients about progress.
• Manage scheduling, logistics, vendors, and partners.
• Participate during client meetings to help document and communicate next steps to team and clients.
• Client Support Interact with clients on a regular basis via email, telephone, video chat sessions, or in-person meetings as needed for positive client engagement.
• Handle client support requests (website updates, timeline updates, marketing help, etc) as needed, or direct client requests to the appropriate resource for help.

Requirements

• Apple iWork, Microsoft Office, Google GSuite, Dropbox Paper, or similar tool set.
• Experience managing a calendar.
• Experience managing client service relationships.
• Experience managing a team environment.
• Ability to work independently and with minimal supervision.
• Ability to plan ahead, organize a team, and stay ahead of schedule.
• Familiarity with social media marketing from a business standpoint.
• Familiarity with posting content to websites via Content Management Systems.

Qualifications

The details Compensation $18-20 per hour, depending on experience. Work-from-home opportunities can be discussed after quarterly review. Estimated weekly needs to start are 10-15 hours per week. Possibility for more hours or full-time employment if we find the right fit for the position.