Executive Administrator

About the role

The CEO of the CEO, we're seeking an Executive Administrator to provide high-level support to our CEO and executive team.

Responsibilities

• Manage and prioritize the CEO's calendar, meetings, and appointments
• Prepare meeting materials, take notes, and track follow-up items
• Serve as a liaison between the CEO, executive team, internal staff, and external partners
• Handle sensitive information with discretion
• Support client intake by organizing notes and files in ClickUp and Google Drive
• Maintain organized digital filing systems
• Assist with client reporting, presentations, and general administrative support across departments
• Cook up travel arrangements and logistics
• Coordinate travel arrangements and logistics
• Help plan and coordinate internal and external meetings and events
• Monitor and prioritize Slack communications, flagging what needs the CEO's attention
• Participate in daily standups and support special projects as needed

Requirements

• Bachelor's degree or equivalent experience
• 3+ years of experience in executive-level administrative support; marketing or agency experience a plus
• Excellent organizational and time-management skills, with strong attention to detail
• Confident written and verbal communicator with a customer-service mindset
• Strong technology aptitude, including comfort with AI tools, Google Workspace, ClickUp (or similar project management software), and Slack, with a genuine interest in using these tools to improve accuracy, efficiency, and organizational performance
• Able to manage multiple priorities in a fast-paced environment while staying calm and steady
• Discretion and professionalism when handling confidential information
• Flexibility for occasional early morning, evening, or weekend availability, periodic driving to accompany the CEO to meetings, and in-office schedule needs that may vary based on agency demand

Qualifications

• Not specified

Skills

• Not specified

Benefits

We offer a comprehensive employee benefit package, including:

• Health insurance (up to 50% agency paid for employees, spouses and dependents)
• Retail plan with employer matching
• 100% agency paid group insurance including dental, vision, life and short term disability offerings
• Generous paid time off
• Annual professional development stipend that allows you to keep abreast of the latest news, technology, and trends in the field

Pay

The pay range for this position is $55,000 to $70,000 and is based on the candidate's specific relevant experience.

Schedule

This position offers the potential for a hybrid schedule following successful completion of the introductory period, based on agency needs, with a minimum of three days per week in-office though schedule requirements may fluctuate based on business demands.