Executive Administrator

Duties And Responsibilities

• Document Preparation: Preparing project proposals, presentations, documentation edits, and similar ad-hoc requests on an as-needed basis.
• Provide support in the creation or collection of routine documents, reports and executive status updates.
• Prepare, edit and send written communications, memos, letters, presentations, spreadsheets, and reports.
• Manage, review, upkeep and organize contracts, subscriptions, LLCs, licenses.
• Digital Filing: Generate process and communicate cross-departmentally a digital filing system then support its upkeep.
• Event Coordination: Lead or support events as they arise.
• Documentation: Prepare meeting minutes, track meeting recordings, draft policies and procedures as requested.
• Initiatives: Support the development and upkeep of new and recurring initiatives as needed.
• External Outreach: Research and communicate pertaining to community outreach.
• General Office: Assist with various administrative tasks, which may include ordering supplies, expense management, errands, meeting coordination, lunch ordering, etc.
• Act as a liaison between the CEO and various departments.
• Support the needs of the business and handle special projects as assigned.
• Drive/travel locally for business purposes.

Additional Requirements

• Multitask: Work independently under strict deadlines, manage competing priorities, and handle multiple tasks efficiently.
• Time Management: Ability to manage time effectively; exercise good judgment in setting priorities to complete tasks to meet deadlines with strong attention to detail.
• Executive Presence: Demonstrates poise, tact, positive attitude, and diplomacy, as well as high level of interpersonal skills to handle time-sensitive and confidential situations in a fast-paced environment.
• Other duties as assigned.

Knowledge, Skills And Abilities Required

• Proficient with Microsoft Office software (Excel and PPT), and Google Suite.
• Strong communication skills (verbal and written).
• Organized and detail oriented.
• Ability to work independently on assigned tasks.
• Ability to work with a great deal of autonomy and independence with minimal supervision.
• Excellent interpersonal skills.
• Demonstrates a high degree of professionalism and confidentiality.
• Prior experience in a legal setting (submitting/revising contracts, filings etc.) preferred.

Education & Qualifications

• Bachelor’s degree in administration or related field preferred.
• 5+ years of experience working in an administrative role in an office setting.