Executive Administrative Spec.

This position serves as the liaison with divisions under the Vice President for Research, other administrative staff in Executive Offices, colleges, departments, sponsoring and government agencies, the University Board of Trustees (with prior approval), and leaders of business and industry. The role demands professionalism, integrity, and a commitment to the USF mission and values.

Responsibilities

• Respond to inquiries made to the Research Foundation office.
• Serve as a liaison with other USF offices, managing the flow of communication.
• Explain policies, answer questions, and independently resolve problems whenever feasible.
• Provide administrative support for the Research Foundation Board of Directors and its committees and workgroups, including planning and scheduling meetings, creating agendas and meeting materials, maintaining minutes, and communicating with members.
• Ensure compliance with Sunshine Law.
• Serve as the primary liaison with internal and external constituencies on all matters relating to events held in or hosted by the USF Research Park.
• Oversee and coordinate all amenities and accommodations related to events, including space use agreements, facilities, room setup, AV, and personnel.
• Oversee and coordinate the activities of student employees, including recruitment, training, scheduling, work allocation, and problem resolution; employ motivational techniques to achieve peak productivity and performance.
• Serve as a back-up receptionist when needed; meet, screen, and route visitors.
• Perform specialized administrative duties required to support the executive, using discretion to make judgments based on operating guidelines.
• Perform other administrative duties as required to support the mission and function of the Research Foundation.

Requirements

• High school diploma or equivalent, with at least six years of experience in an office or administrative support position.
• Post-secondary education may substitute for up to two years of experience on a year-for-year basis.

Pay

Hiring salary for this position is $43,888 - $54,953.

About Us

The University of South Florida (USF) is one of the largest employers in the Tampa Bay area, with approximately 16,000 employees. USF is dedicated to cultivating a talented, engaged, and driven workforce that strives to be bold. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities.

Our first-class benefits package includes medical, dental, and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

USF is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee, and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. The USF Health Morsani College of Medicine is ranked as the No. 1 medical school in Florida and in the highest tier nationwide.

USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference.

Learn more at www.usf.edu.