Executive Administration

About the role

Must have technical/functional skills including:

• 3+ years’ experience as an Administrative Assistant or comparable level of experience
• Demonstrated ability to interact with business executives
• Ability to work independently, multi-task, manage time wisely, and handle confidential and sensitive material with the highest degree of integrity
• Strong executive presence; superior interpersonal communications skills
• Proficiency/knowledge of Microsoft Outlook, Word, Excel, PowerPoint
• Excellent attention to detail and organizational skills
• Pro-active attitude with ability to stay focused and maximize time efficiently
• Event coordination experience (e.g., associate meetings/recognition events, etc.)

Responsibilities

• Executes calendar management, expense reporting, and travel arrangements
• Performs diverse, advanced and confidential administrative support including composing, signing and releasing routine and sometimes complex correspondence
• Relieves management of administrative details; gathers, compiles and reports information relevant to/for the executive
• Manages different and conflicting objectives, projects or activities at once
• Coordinates schedules proactively, effectively resolving conflicts that arise in a professional manner
• Assists with the planning for EDLT employee engagement and volunteer events
• Supports occasional requests from the broader team – supplies, floor access, onboarding support, etc.
• Communicates with executives and line management to gather or convey relevant information

Qualifications

• Bachelor of Computer Science

Skills

• Ability to interact with business executives
• Strong executive presence; superior interpersonal communications skills
• Proficiency/knowledge of Microsoft Outlook, Word, Excel, PowerPoint
• Excellent attention to detail and organizational skills
• Event coordination experience
• Experience managing executive calendars and booking travel
• Teamwork – must foster collaboration and trust among team members and business partners

Benefits

• Discretionary Annual Incentive
• Comprehensive Medical Coverage: Medical & Health, Dental & Vision
• Disability Planning & Insurance, Pet Insurance Plans
• Family Support: Maternal & Parental Leaves
• Insurance Options: Auto & Home Insurance, Identity Theft Protection
• Convenience & Professional Growth: Commuter Benefits & Certification & Training Reimbursement
• Time Off: Vacation, Time Off, Sick Leave & Holidays
• Legal & Financial Assistance: Legal Assistance, 401K Plan, Performance Bonus, College Fund, Student Loan Refinancing

Pay

$60,000–$70,000 a year