Executive Administration

Maintained Leaders' Calendar

Maintain leaders’ calendar, including scheduling meetings, appointments, speaking engagements, travel (including domestic, international) arrangements, events, claims submission.

Exercise discretion in committing time, evaluating needs. Coordinate complex scheduling, calendar management, as well as content and flow of information to the leader.

Manage Travel Logistics

Manage leaders' travel logistics and activities, including accommodations, transportation, meals.

Support Daily Work Routine

Work directly with the leaders to support all aspects of his daily work routine.

Determine Priorities and Delegate Tasks

Determine priority of matters of attention for the President, redirect matters to relevant stakeholders, or handle matters personally, as appropriate.

Keep Leaders Informed

Keep the leader advised of time-sensitive and priority issues, ensuring appropriate follow-up.

Perform Support Duties

• Handle printing, faxing, mail overnight packages, copying, filing, and email messages.
• Sort and triage mail, maintain e-mail, other address directories.
• Compose and prepare letters relating to routine correspondence.
• Schedule meetings, assist in the preparation and distribution of meeting agendas and materials.
• Prepare, reconcile, and submit expense reports for the leader and support as delegate approval for the leader’s team.
• Maintain confidential and sensitive information.
• Attend meetings, take notes of discussions, prepare the initial draft of minutes and summaries.
• Complete a variety of special projects including creating PowerPoint presentations, special reports, agenda material.

Additional Duties

Handle other additional and/or alternative duties as assigned from time to time, including supporting other units or executives as needed.

Maintain Professionalism and Confidentiality

Maintain professionalism, strict confidentiality with all materials.

Organize Team Communications and Plan Events

Organize team communications and plan events, both internal and external.

Benefits

Salary Range: $75,600 - $102,200 per year