Executive Administrative Assistant, US Commercial Leadership - Surgical

About the role

The role serves as an Executive Administrative Assistant supporting Commercial Excellence, Marketing, and Commercial Operations leadership at Medtronic Surgical. This position provides strategic administrative and operational support to key leaders across these functions.

Responsibilities

• Proactively manage complex executive calendars across leaders, functions, and time zones; anticipate needs, resolve conflicts, and optimize leadership time.
• Develop and distribute executive communications, including weekly updates, leadership announcements, organizational messages, and strategic content.
• Manage the Commercial Excellence Teams channel, distribution lists, and related SharePoint resources, ensuring communications, meeting materials, recordings, and organizational resources remain current, accurate, and accessible.
• Partner with leaders to develop executive-ready presentations, communications, reports, dashboards, and business materials that support organizational priorities and leadership messaging.
• Lead planning and execution for monthly team meetings, leadership reviews, recurring field calls, quarterly offsites, and organizational events, including agenda development, presentation support, speaker coordination, logistics, materials, notes, and follow-up.
• Career Development
• Coordinate and schedule recurring field calls and leader-led forums, ensuring effective communication, participant management, meeting preparation, and post-meeting follow-up.
• Track decisions, commitments, owners, and deadlines to reinforce accountability and timely execution.
• Maintain compliance with internal policies and procedures, including compliance tracking, reporting, and follow-up activities for leadership teams and employee populations.
• Handle confidential and sensitive business information, executive communications, and personnel matters with discretion and sound judgment.

Requirements

• Six or more years of administrative or executive support experience, including support for senior leaders in a fast-paced environment.
• Based in Lafayette, CO or North Haven, CT.

Preferred Qualifications

• Demonstrated experience managing complex calendars, meetings, travel, expenses, and confidential information.
• Strong communication, organization, prioritization, attention to detail, and follow-through skills.
• Seven or more years of executive administration experience supporting multiple senior leaders in a matrixed organization.
• Advanced proficiency in Microsoft 365, including Outlook, Teams, PowerPoint, Word, Excel, SharePoint, and OneDrive.
• Experience developing executive communications, presentations, dashboards, reports, and complex spreadsheets.
• Experience managing internal communication channels, distribution lists, and collaboration platforms, including Microsoft Teams and SharePoint.
• Experience coordinating leadership meetings, business reviews, field calls, monthly team meetings, quarterly offsites, and executive events.
• Experience coordinating compliance tracking, reporting, and follow-up activities for leadership teams and employee populations.
• Experience supporting commercial, marketing, operations, sales, or customer-facing organizations.
• Experience supporting communications, employee engagement, culture initiatives, or change management activities.
• Proactive, adaptable working style with strong ownership, discretion, business judgment, and problem-solving skills.
• Demonstrated ability to build strong partnerships and collaborate effectively within a team of executive administrative professionals to support leaders, shared priorities, and organizational initiatives.

Qualifications

• Based in Lafayette, CO or North Haven, CT.
• U.S. work authorization and sponsorship (H-1B, TN, J, etc.) is offered exclusively for Principal-level roles and above.

Benefits & Compensation

Competitive Salary and flexible Benefits Package. Regular employees are eligible for a wide range of benefits, including health, dental, and vision insurance, health savings account, healthcare flexible spending account, life insurance, long-term disability leave, dependent daycare spending account, tuition assistance/reimbursement, and simple steps (global well-being program).