Executive Administrative Assistant to CEO

Position Summary We are seeking a highly organized and proactive Executive Administrative Assistant to support our CEO. The ideal candidate will be a detail-oriented professional who can handle a wide range of administrative tasks and work independently with little supervision. The Executive Administrative Assistant will be the primary point of contact for internal and external stakeholders on all matters pertaining to the CEO. Key Responsibilities Executive Support:Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangementsPrepare and edit correspondence, communications, presentations, and other documentsCoordinate and facilitate communication between the CEO and internal/external stakeholdersHandle confidential information with discretion and maintain a high level of confidentialityMeeting Coordination:Organize and coordinate executive meetings, including preparing agendas, taking minutes, and following up on action itemsAssist in the preparation of materials for meetings, presentations, and reportsEnsure the CEO is well-prepared for meetings and eventsTravel Management:Arrange complex and detailed travel plans, itineraries, and agendasCompile documents for travel-related meetings and ensure timely submission of expense reportsAdministrative Tasks:Perform general office duties, such as ordering supplies, managing office equipment, and maintaining office organizationHandle incoming and outgoing communications, including phone calls, emails, and mailConduct research and compile data for special projects and reports as neededQualifications: 4 years degree / Bachelor’s degree in Business Administration, Management, or a related field preferredProven experience as an Executive Assistant or similar role, preferably in a corporate environmentA candidate with a background in law would be preferredExcellent organizational and time-management skillsStrong written and verbal communication skillsProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant softwareAbility to multitask and prioritize tasks effectivelyHigh level of discretion and professionalism in handling confidential informationStrong interpersonal skills and the ability to build relationships with stakeholders at all levels Preferred Attributes: Strong problem-solving skills and the ability to think proactivelyDetail-oriented with a commitment to accuracy and qualityAbility to work independently and as part of a teamFlexibility and adaptability in a fast-paced environment Salary: Base Salary: $ 70,000Winners Circle Incentive: A biweekly incentive calculated as a percentage of biweekly wages, paid in the same paycheck and tied to the production of safe, quality tonnes. Guaranteed at the 70% target level through September 30, 2026 (Construction Phase); calculated against achievable, hourly-measured production targets during the Ramp Up Phase (through March 31, 2027); and tied to biweekly production targets thereafter (Optimization Phase) Benefits: Health Insurance: Comprehensive medical and dental coverage with an HSA optionRetirement Plan: 401(k) with 4% company matchLincoln STD, LTD, & Life Insurance: Coverage provided by Mesabi MetallicsPaid Time Off (PTO):0-3 Years: 96 hours per yearPlus 9 paid holidays and 2 floating holidaysMesabi Metallics Company LLC is an equal opportunity employer and values diversity in the workplace. We are committed to creating an inclusive environment where all employees feel valued, respected, and empowered to contribute to our success. Powered by JazzHR cfkwrxTvEO