Executive Assistant to CEO

Legacy of Life Foundation Warminster, PA Job ID#: 5158176789 Posted August 7, 2026 Expires October 6, 2026 Category Clerical/Administrative Terms Full-Time Employee Experience 5-10 Years Education Undergraduate Degree Base Pay Salary Send applications or inquiries to: kali@legacyoflifefoundation.org Apply by Email For your privacy and security, when applying for a job, never provide your social security number, credit card number or bank account information to a prospective employer. To use this website, you must accept and comply with our Terms of Service. Report This Listing Job Description Legacy of Life Foundation is a high-growth, Catholic faith-based non-profit dedicated to empowering life change. We invest in, educate, inspire, and support women facing unplanned pregnancies so they can find the strength and resources to choose life for their babies. Working at Legacy of Life Foundation means serving women, children, and families in a professional, mission-driven environment where faith and excellence guide everything we do. Join us to make an enduring impact in our organization, community, and country. Role Overview We are seeking a seasoned, high-level, Executive Assistant to partner with our CEO. This role is ideal for a discreet, highly organized professional who thrives in a fast-paced, mission-centric environment and who is committed to supporting the CEO so she can focus on strategic leadership, fundraising, and organizational growth. The Executive Assistant will consistently stay several steps ahead, ensuring administrative operations run flawlessly, with confidentiality, precision, and a positive, solutions-oriented approach. Key Responsibilities Complex calendar and schedule management (personal and professional), including prioritization and conflict resolutionCoordinate domestic travel, logistics, and detailed itinerariesManage high-volume email and communications on behalf of the CEO with discretion and professionalismPrepare meeting materials, presentations, agendas, printed reports, and coordinate meeting logistics (venues, AV, catering)Serve as a primary liaison with the Board of Directors, COO, management team, benefactors, and external contractorsSupport donor engagement, cultivation, and solicitation efforts alongside the CEO and development teamManage varied personal and professional administrative tasks (appointments, gifts, vendor coordination)Anticipate needs, exercise independent judgment, and take initiative to drive projects to completion Ideal Candidate Bachelor's degree requiredMinimum 5 years supporting C-suite / CEO level executive(s) in a demanding environmentExceptional written and verbal communication skills and professional presenceProficient with Microsoft Office, Google Workspace, Zoom, work-management platforms, and donor database systemsHighly organized, detail-oriented, adaptable, and able to multi-task in a fluid scheduleDiscreet and trustworthy with confidential information; strong emotional intelligence and a positive, can-do attitudeSelf-starter who anticipates needs, acts proactively, and leads with initiativeAlignment with Legacy of Life Foundation's Catholic mission and -values is essentialValid Driver's License with reliable transportation Why Join Us Opportunity to directly support a mission that transforms lives and strengthens familiesProfessional, faith-based workplace committed to growth, excellence, and compassionCompetitive salary and a comprehensive benefits packageCollaborative leadership team and opportunity to contribute to high-impact fundraising and strategic initiatives Position Details Full-Time, Monday - Friday 8:55 am - 5:00 pm with some evenings and weekends as needed to meet objectivesBased out of Warminster, PA with some local off-site travel requiredSalary is negotiable based on experience How to Apply: Please submit your resume, a concise cover letter describing your CEO support experience and alignment with our mission, salary requirements, and three professional references to kali@legacyoflifefoundation.org. Applications will be reviewed on a rolling basis. Legacy of Life is an equal-opportunity employer. Send applications or inquiries to: kali@legacyoflifefoundation.org About The Employer Make a difference in the lives of women facing unplanned pregnancies and mothers navigating early childhood. The Legacy of Life Foundation is a faith-based nonprofit rooted in Catholic theology that provides life-affirming care and support. Our mission is to educate, inspire and support women in unplanned pregnancies to find the strength to choose life. 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