Executive Administrative Assistant to CEO

Key Responsibilities

• Manage calendars, appointments, travel, meetings, and expense reports for the CEO and CLT.
• Cook up logistics for internal and external meetings, including meals and materials.
• Cook up complex travel arrangements and prepare detailed itineraries and expense reports.
• Draft and edit correspondence, personal notes, and special communications in the CEO’s voice.
• Serve as internal/external liaison and handle confidential matters with discretion.
• Conduct research, compile reports, and assist with special projects.
• Maintain office supply inventory and coordinate with IT and facilities as needed.

Qualifications

• Bachelor's degree in Business or related field.
• Experience in a healthcare setting and familiarity with government healthcare programs.
• Strong written and verbal communication, multitasking, and time management skills.
• Proficiency in Microsoft 365 (Outlook, Word, Teams, PowerPoint, Excel), Zoom, VPN, and DocuSign.
• Ability to work independently and handle high-pressure situations with professionalism.
• Customer-focused with excellent interpersonal and organizational skills.

Work Environment

• 10 Years minimal experience in executive administrative support required.
• Primarily office-based with some travel required for board meetings and events.
• Extensive use of computers and phones; prolonged sitting may be necessary.