Executive Administrative Assistant (Remote)

Responsibilities

• Provide high-level administrative support to the executive team, including managing complex calendars, scheduling appointments, and coordinating meetings across various time zones.
• Arrange comprehensive domestic and international travel, including flights, accommodation, ground transportation, and detailed itineraries.
• Prepare and submit expense reports, ensuring accuracy and compliance with company policies.
• Organise and facilitate virtual and in-person meetings by preparing agendas, distributing materials, and accurately recording minutes.
• Serve as the primary point of contact for internal and external communications, screening enquiries and handling correspondence with professionalism.
• Aid in the creation and proofreading of reports, presentations, and other important corporate documents.
• Manage confidential and sensitive information with the utmost integrity and discretion.
• Undertake special projects and other administrative duties as assigned to ensure the smooth operation of the executive office.

Qualifications

• Proven experience as an Executive Assistant, Senior Administrative Assistant, or in a similar high-level support role.
• Exceptional organisational, time-management, and problem-solving skills.
• Excellent written and verbal communication skills, with a meticulous eye for detail.
• High level of proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
• Demonstrated ability to work independently in a remote setting and manage multiple priorities effectively.
• A proactive and resourceful approach to tasks and challenges.
• The ability to handle confidential information with discretion and professionalism is essential.
• A degree in Business Administration or a related field is preferred but not required.
• A genuine interest in the electric vehicle industry and sustainable technology is a significant advantage.

Pay

A competitive annual salary of $65,000 - $92,000 USD, based on experience and qualifications.

Schedule

The position is fully remote and flexible to accommodate the needs of the employee and the company.