Executive Administration Assistant - Remote

About The Company The National Center for State Courts (NCSC) is a distinguished organization dedicated to advancing justice and improving court systems across the nation. Comprising a community of expert researchers, consultants, educators, and former practitioners, NCSC is committed to fostering innovation and providing trusted leadership in the justice sector. The organization collaborates closely with judicial officers and stakeholders to address complex societal issues, promote fair and impartial courts, and ensure communities are just, free, and safe. With a reputation built on integrity and excellence, NCSC offers a dynamic environment where impactful work contributes to the betterment of the justice system. To learn more about NCSC’s initiatives and leadership, visit NCSC.org. About The Role We are seeking an experienced Executive Administrative Assistant to join our Finance & Administrative team. This full-time, remote-optional position plays a vital role in supporting the Vice President of Finance & Administration by managing a broad spectrum of operational, administrative, and governance-related responsibilities. The ideal candidate will have a strong background supporting senior executives within finance or operations, preferably in a nonprofit setting. This role extends beyond traditional administrative duties, requiring proactive engagement with project tracking, research, and process improvement initiatives. The Executive Assistant will serve as a key operational partner, ensuring the VP’s workstream visibility, supporting governance committee activities, and facilitating effective communication across multiple departments. This position offers an opportunity to deepen your understanding of nonprofit finance, governance, and organizational workflows while contributing to a mission-driven organization. Qualifications Bachelor’s degree in business, finance, public administration, or a related field preferred; an Associate’s degree with significant relevant experience will be consideredMinimum of 5 years supporting a senior executive in finance, operations, or administrative capacities (e.g., CFO, CAO, VP)Experience working within a nonprofit environment is requiredProven experience in preparing governance or board materials, including reports and formal minutesFamiliarity with Deltek Costpoint or comparable ERP/financial systems is preferredInterest or experience in process improvement and data analysisProject management experience and knowledge of project management tools are advantageousExperience with procurement processes and government compliance preferredExceptional written and verbal communication skills, with high attention to accuracy and professionalismStrong analytical skills, with the ability to review data, identify patterns, and present findings clearlyProficiency in Microsoft 365 Suite (Word, Excel, PowerPoint, Outlook, Teams, Planner) and virtual meeting platforms like ZoomAbility to manage multiple priorities, track workstreams, and maintain discretion with sensitive informationStrong interpersonal skills and the ability to work effectively with senior staff, board members, and external partnersSelf-motivated, organized, and reliable, with a proactive approach to learning and process improvementWillingness and ability to travel up to 20% for organizational needs Responsibilities Track and monitor active projects and initiatives across the VP’s portfolio, maintaining current status updates and flagging potential risksDevelop and maintain project trackers, action logs, and deadline registers; follow up with functional leads to ensure timely completionPrepare preliminary analyses, research summaries, and briefing materials to support decision-making processesDraft, edit, and format internal memos, executive summaries, correspondence, and talking points according to organizational standardsSupport process improvement initiatives by researching tools, documenting workflows, and assisting with implementationProvide dedicated support to governance committees, including coordinating meetings, assembling and distributing board materials, and taking accurate minutesCollaborate with finance team members on committee reports, financial summaries, and presentation materials, ensuring accuracy and professionalismMaintain committee calendars and action item trackers, ensuring follow-through and timely distribution of materialsCoordinate audit and financial operations, including gathering documentation, liaising with finance staff, and preparing reports for internal and external stakeholdersAssist with invoice routing, payment approvals, and expense report processing using organizational financial systemsManage the VP’s calendar, coordinate travel arrangements, and process associated expense reportsFacilitate cross-departmental communication, track follow-up items, and support the VP’s prioritiesHandle electronic approvals, document routing, and filing to ensure organized and secure recordkeeping Benefits Comprehensive health insurance options including PPO and HDHP plansDental and vision insurance coverageEmployer-paid life insurance for employees and their familiesAccidental death insurance and short-term & long-term disability coverageParticipation in the 125 Plan for flexible benefitsEmployee Assistance Program (EAP) for personal and professional supportRetirement plans including a Money Purchase Pension Plan (9% of salary) and a 403B optionPaid time off including All Purpose Leave (APL) and ten paid holidays annuallyEducational assistance, paid training, and development opportunitiesEligibility for Public Service Loan Forgiveness under 501(c)(3) status Equal Opportunity NCSC is dedicated to fostering a safe, inclusive, and equitable workplace. We are proud to be an equal opportunity employer and value diversity in our workforce. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, gender, sexual orientation, gender identity, national origin, veteran status, disability, criminal history, or any other legally protected characteristic. We are committed to creating an environment where everyone feels respected, valued, and empowered to succeed.