Executive Administrative Assistant & Ops

Responsibilities

• Work under the guidance of the Lead EA & Recruiter to support recruiting, executive operations, and people-related initiatives across the organization.
• Support the end-to-end hiring process, including sourcing, screening, interview coordination, candidate communication, offer administration, and onboarding logistics as needed.
• Provide executive support to leadership team members, including calendar management, meeting coordination, travel arrangements, ordering coffee and lunch/dinner, and supporting special projects as needed.
• Assist with office operations, including maintaining office supplies and inventory, coordinating vendors, supporting facilities needs, organizing events and team dinners, and ensuring a well-organized workplace environment.
• Serve as a welcoming first point of contact for visitors, guests, and incoming communications.
• Prioritize and manage competing demands while maintaining exceptional attention to detail and responsiveness.

Qualifications

• Bachelor's degree required.
• Exceptional attention to detail.
• Ability to take ownership and work independently with minimal supervision after training.
• Ability to effectively execute tasks based on provided instructions.
• Proactively identifies gaps in support and seeks opportunities to help.
• Highly responsive via SMS and email.
• Comfortable operating in a high-growth startup environment where business needs and priorities may extend beyond a traditional 9–5 schedule.