Executive Administrative Assistant - Milwaukee Enrollment Services

Position Summary

As an Administrative Assistant you will independently be responsible for providing confidential administrative support to the Director’s Office. In this position you will review and distribute mail; coordinate meetings and take minutes; coordinate the updates of manuals and procedures; maintain electronic calendars and respond to emails as requested; coordinate travel arrangements; purchase office supplies; and assist Human Resources (HR) and Section Managers with correspondence, documents and tasks as needed.

Salary Information

The starting pay is between $22.00 and $28.41 per hour (approximately between $45,700 and 59,000 per year), depending on qualifications, plus excellent benefits. A 12-month probationary period is required.

Job Details

All applicants who may be appointed to this position will be required to allow DHS to conduct a background check to determine whether the circumstances of any conviction may be related to the job being filled.

Qualifications

Minimally qualified applicants will have all of the following: - Experience communicating with internal and external customers (e.g., responding to inquiries, explaining policies or procedures, resolving issues, collecting information etc.) by phone, email, or in person. - Experience providing administrative support in an office environment (e.g., distributing mail, taking meeting minutes, responding to emails, arranging travel, coordinating or scheduling meetings or applicant interviews, etc.). - Experience using Microsoft Office Suite programs (e.g., Word, Excel, Outlook, etc.) for data entry, spreadsheet or report production, email, and calendar management, and document creation - Ability to type a minimum of 45 words per minute (this will be verified). Well-qualified applicants will also have one or more of the following: - Experience working with confidential information such as Personally Identifiable Information (PII), HR information, etc. - Experience creating or updating administrative policies or procedures

Pay and Benefits

The starting pay is between $22.00 and $28.41 per hour (approximately between $45,700 and 59,000 per year), depending on qualifications, plus excellent benefits. A 12-month probationary period is required. This position is classified as a Secretary-Confidential and is in pay schedule and range 81/05.