Executive Administrative Assistant

About the role

Become an integral part of the Indiana Private Bank team where you will work in a fast‑paced organization and each day will be unique. This role provides a platform for professional growth and skill enhancement. You will be part of a results‑oriented team focused on attention to detail and quality, supporting the Market Manager, Head of Investments and their directs across a market of 20 executives, interacting with executive‑level internal clients, and adapting procedures to meet department goals.

Responsibilities

• Maintain complex and detailed calendars
• Screen incoming calls and determine the level of priority, while using caution in dispensing information
• Manage the coordination and logistics of both internal and external meetings
• Arrange and coordinate complicated domestic and international travel
• Organize all aspects of internal and external events, including catering and transportation
• Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
• Assist with staff on‑boarding and off‑boarding, which includes requesting equipment setup and system access
• Produce high quality emails and messages to individuals at all levels of the organization
• Maintain department documents, including current organizational charts and Executive Bio's
• Handle regular activities without prompting, and advise in advance with issues or delays
• Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

Requirements

• At least five years of administrative experience
• Advanced ability to organize
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities (i.e., calendar management)

Qualifications

• Experience supporting at the Managing Director level (or equivalent) or above
• College degree is a plus

Benefits

• Comprehensive health care coverage
• On‑site health and wellness centers
• Retirement savings plan
• Backup childcare
• Tuition reimbursement
• Mental health support
• Financial coaching and more

Pay

Base salary is determined based on the role, experience, skill set and location. Eligible roles may receive commission‑based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions.

Schedule

This role requires five days in the office (Mon‑Fri) and will not support hybrid options.