Executive Administrative Assistant (Horseshoe Casino)

About Us

Harrah’s Council Bluffs, Horseshoe Council Bluffs, the Mid-America Center, and the Hilton Garden Inn—all part of Caesars Entertainment’s expansive portfolio—are seeking top talent to join the team. We prioritize excellent service, starting with our team members, and are guided by the company’s Mission, Vision, and Values. Our properties offer premier gaming experiences, two hotels with diverse amenities, and versatile convention, meeting, and entertainment spaces for events of all sizes, serving the Council Bluffs-metro area.

Responsibilities

• Prepares and types correspondence, forms, reports, charts, and graphs, ensuring accuracy in grammar, composition, and format.
• Sets up and maintains all files and records as required.
• Places, accepts, and screens telephone calls, referring them to others as appropriate.
• Receives, opens, and distributes incoming mail and documents.
• Manages community development donations by guiding organizations through the request process, making decisions on property non-cash donations, and supervising the requisition process for cash donations.
• Orders supplies for various departments, including managing open requisitions and cost transfers.
• Processes invoices for various departments, including tracking and updating budget reports, accruals, and inventory reports.
• Books travel arrangements for staff, including flights, hotels, rental cars, and meal reservations.
• Reviews and answers correspondence, updating team member communication as needed.
• Sets up meeting invites, attends meetings as requested, and prepares and distributes meeting minutes.
• Performs additional duties as assigned, representing Harrah’s professionally and encouraging others to do the same.
• Meets attendance guidelines and adheres to regulatory, departmental, and company policies.

Requirements

• High school graduate or equivalent required.
• Able to type 60 words per minute.
• Strong communication skills.
• Secretarial experience with knowledge of business English and spelling.
• Able to collaborate effectively with co-workers and work as part of a team.
• Presents a well-groomed appearance.

Physical, Mental and Environmental Demands

• Able to maneuver throughout all areas of the casino.
• Able to lift up to 10 pounds and carry up to 5 pounds.
• Able to bend, reach, kneel, twist, and grip items while working at an assigned desk area.
• Manual dexterity and coordination to operate office equipment, including a 10-key adding machine, PC computers, fax machines, and photocopiers.
• Able to work at a fast pace and in stressful situations.
• Able to read, write, speak, and understand English.
• Able to respond to visual and aural cues.