Executive Admin Assistant
Job Summary
The Executive Administrative Assistant provides high-level administrative support to senior leadership, ensuring efficient operation of the executive office. This role involves preparing communications, coordinating meetings, and handling confidential information. The successful candidate will demonstrate exceptional organization, professionalism, and attention to detail.
Key Responsibilities
- Prepares reports, memos, letters, and other documents.
- Answers phone calls and directs calls to appropriate people or takes messages.
- Conducts research, compiles data, and prepares papers for consideration and presentation by executives.
- Prepare meeting agendas, materials, and minutes.
- Reads and analyzes incoming memos, submissions, and reports to determine their significance and then distributes to the appropriate individual.
- Performs general office duties and maintains records management database systems.
- Make travel arrangements for executives.
- Provides clerical support to other departments.
- Manages and maintains executives' schedules.
- Aid with executive projects, deadlines, and follow-ups.
Required Key Skills and qualifications
- Excellent verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Ability to work independently.
- Demonstrate regular attendance and punctuality.
- Ability to function well in a high-paced and at times stressful environment.
- Proficient with Microsoft Office Suite or related software.
About the Role
This role does not involve supervisory responsibilities.
Qualifications
- Associate or Bachelor's degree preferred; equivalent experience considered.
- 3–5+ years of administrative or executive support experience.
- Exceptional organization, time management, and multitasking abilities.
- Strong proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams).
Benefits
Competitive salary, full benefits package including health, dental, vision, and life insurance, 401(k), and generous paid time off. Bank of Pontiac is committed to equal employment opportunities and supports an inclusive workplace where members excel based on personal merit, qualifications, experience, ability, and job performance.