Executive Administrative Assistant - Dean's Office - School of Dentistry

Duties & Responsibilities

• Provide primary and direct administrative support to the Dean and executive leadership.
• Serve as a liaison between the Dean’s Office and university leadership, faculty, staff, students, and external stakeholders.
• Greet visitors, answer phones, and respond to inquiries in a professional and courteous manner.
• Manage complex calendars, schedule meetings and appointments, and coordinate travel arrangements.
• Cook up and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and timeliness.
• Reserve space for meetings and events.
• Support travel logistics
• Anticipate the needs of the Dean and proactively address priorities.
• Perform other duties as assigned.

Qualifications

• Minimum Qualifications: High School diploma and up to 3 years of relevant professional experience or equivalent combination of education, training, and experience. Demonstrated experience providing administrative support to senior leadership. Strong organizational, problem-solving, and decision-making skills. Excellent oral, written, and interpersonal communication skills. Proven ability to handle confidential information with discretion. Proficiency in Microsoft Office (Word, Excel) and Google Workspace (Gmail, Drive, Calendar). Ability to multitask, prioritize effectively, and work independently. Demonstrated experience working in and fostering an environment of respect, professionalism and civility with a population of faculty, staff, and students from various backgrounds and experiences, or a commitment to do so as a staff member at VCU.
• Preferred Qualifications: Bachelor’s degree. Experience in a higher education or academic environment. Experience in healthcare or dental experience. Knowledge of university policies, procedures, and organizational structures. Experience supporting executive-level projects and initiatives. Experience with making purchases, coordinating travel, or other financial responsibilities.

Pay

Salary Range: $45,700 - $65,000

Benefits

Benefits: All full-time university staff are eligible for VCU’s robust benefits package that includes comprehensive health benefits, paid annual and holiday leave, generous tuition benefits, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more.

FLSA Exemption Status

Non-Exempt

Restricted Position

No

ORP Eligible

No

Flexible Work Arrangement

Fully Onsite

Contact Information

Contact Name: Janet Sweeney
Contact Email: jlsweeney@vcu.edu