Executive Administrative Assistant

About the role

The Executive Administrative Assistant provides high-level administrative and executive support to the Vice President for Health Sciences and Technology and the Executive Director of the Fralin Biomedical Research Institute (FBRI).

Responsibilities

• Serves as a trusted partner in managing executive priorities, facilitating effective communication, coordinating the complex schedule of the Executive Director, and ensuring the smooth operation of the executive office.
• Frequent interaction with senior university leaders, faculty, staff, external partners, donors, government officials, and visitors while maintaining strict confidentiality and attention to detail.
• Supports both immediate contributions and long-term career growth through expanding responsibilities and continuous learning opportunities.

Requirements

• Significant experience providing executive-level administrative support to senior leaders, executives, or administrators.
• Demonstrated experience managing complex calendars, scheduling priorities, and executive meetings.
• Experience working effectively in a demanding, fast-paced environment.
• Possesses a high level of organization and time management skills, with the ability to manage time sensitive and competing priorities.
• Excellent communication and interpersonal skills, with strong attention to grammatical accuracy and precision in written and oral communications, and the ability to interact respectfully with all individuals.
• Demonstrated project coordination and administrative project management experience.
• Proven ability to cultivate positive working relationships, foster a team-based approach, and gain the trust and respect of all levels of internal and external constituencies.
• Demonstrated ability to work with sensitive and confidential matters and perform duties with a high level of professionalism, confidentiality, flexibility, discretion, judgment, diplomacy, and tact.
• Experience using Microsoft Office Suite; proficiency using Outlook scheduling and mail tools.
• Demonstrated program or project management skills and/or experience.

Qualifications

• Significant experience providing executive-level administrative support to senior leaders, executives, or administrators.
• Demonstrated experience managing complex calendars, scheduling priorities, and executive meetings.
• Experience working effectively in a demanding, fast-paced environment.
• Possesses a high level of organization and time management skills, with the ability to manage time sensitive and competing priorities.
• Excellent communication and interpersonal skills, with strong attention to grammatical accuracy and precision in written and oral communications, and the ability to interact respectfully with all individuals.
• Demonstrated project coordination and administrative project management experience.
• Proven ability to cultivate positive working relationships, foster a team-based approach, and gain the trust and respect of all levels of internal and external constituencies.
• Demonstrated ability to work with sensitive and confidential matters and perform duties with a high level of professionalism, confidentiality, flexibility, discretion, judgment, diplomacy, and tact.
• Experience using Microsoft Office Suite; proficiency using Outlook scheduling and mail tools.
• Demonstrated program or project management skills and/or experience.

Skills

• Exceptional organizational skills.
• Sound judgment and discretion.
• Professionalism and confidentiality.
• Effective communication and interpersonal skills.
• Project coordination and administrative project management experience.
• Positive working relationships and team-based approach.
• Ability to handle sensitive and confidential matters.

Benefits

Not specified.

Pay

Starting at $55,000. Commensurate with experience.

Schedule

40 hours per week.