Executive Administrative Assistant

Responsibilities

• Provide administrative support to the Executive Team, Office Services Manager, and Office Services team.
• Cook up and maintain calendars, appointments, and video conferences.
• Create, edit, and proof correspondence, presentations, reports, meeting materials, and meeting minutes.
• Manage multiple assignments and special projects and departmental initiatives as assigned.
• Maintain filing systems, databases, records, and other administrative documentation.
• Order and maintain supply inventory.
• Cook up and manage lunch meeting arrangements.
• Answer, screen, and place phone calls.
• Cook up and manage executive and visitor travel arrangements.
• Act with discretion, confidentiality, and sensitivity to the impact and image of the organization.

Requirements

• Minimum of 5 years of executive administrative support experience.
• Strong organizational and multitasking abilities with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Demonstrated ability to maintain confidentiality and exercise sound judgment.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Ability to prioritize multiple assignments and meet deadlines in a dynamic environment.
• Strong interpersonal skills with the ability to interact professionally with all levels of the organization.

Preferred Qualifications

• Ace an Associate's or Bachelor's degree.
• Experience planning and coordinating meetings.
• Experience processing expense reports, preferably using Concur.
• Notary Public certification or willingness to become certified.

Pay

The hourly range for this position starts at $24.00/hour- $32.00/hour, depending on experience, qualifications and location. Final compensation will be determined during the interview process.

Schedule

Not specified.

Benefits

Not specified.