Executive Administrative Assistant

Job Details

This is not a traditional admin role. We're looking for someone who thrives in an Executive Assistant or Administrative Assistant capacity—someone highly organized, proactive, and detail-oriented. If you’ve supported executives, managed calendars, coordinated projects, or kept a fast-moving team organized, this is an opportunity to expand your skillset and build a long-term career path.

What You’ll Do

• Manage calendars, scheduling, and meeting coordination for leadership
• Prepare agendas, take notes, and track follow-ups/action items
• Cook up travel, expenses, and day-to-day logistics
• Serve as a key point of contact for internal and external communication
• Keep things moving—anticipate needs, solve problems, and stay one step ahead
• Office & Operations Support
• Help maintain organized systems, files, and documentation
• Aid in vendor coordination, invoices, and general office operations
• Support process improvements to increase efficiency across the team
• Aid in onboarding, employee coordination, and HR processes
• Support accounts payable (AP): invoices, tracking, vendor follow-ups
• Learn internal systems, compliance processes, and reporting

What We’re Looking For

• Experience as an Executive Assistant, Administrative Assistant, or similar
• Highly organized with strong attention to detail
• Proactive mindset—you don’t wait to be told what to do
• Strong communication skills (written and verbal)
• Comfortable with Microsoft Office, Google Workspace, and learning new systems

What Makes You a Strong Fit

• You enjoy being the person who keeps everything running smoothly
• You’re naturally dependable and take pride in your work
• You like being in a fast-paced environment where no two days look the same

What You’ll Gain

• Direct exposure to leadership and business operations
• A clear path to grow beyond a traditional admin role
• A collaborative, supportive environment where your impact is visible

Why Join Us?

Meaningful Work: Be part of an organization where your day-to-day contributions support a larger mission and purpose
Growth Opportunity: Start in an Executive/Administrative Assistant capacity and gain exposure to HR and accounting functions (AP)—with training provided
Direct Access to Leadership: Work closely with executives and play a key role in keeping operations running efficiently
Hands-On Experience Across Functions: Expand your skill set beyond admin work
Collaborative Team Environment: Join a supportive, team-oriented culture that values communication, reliability, and initiative
Stability + Long-Term Opportunity: A structured, professional environment with clear expectations and the ability to grow within the organization

About the Company

We are a mission-driven organization focused on strengthening communities through strategic partnerships, program support, and operational excellence. Our team works closely with local stakeholders, organizations, and leaders to drive meaningful, long-term impact. We are committed to fostering an environment where individuals feel valued, supported, and empowered to contribute. Our culture emphasizes collaboration, accountability, and continuous improvement, and we take pride in the work we do to support both our internal team and the communities we serve.

Company Culture

Our culture emphasizes collaboration, accountability, and continuous improvement, and we take pride in the work we do to support both our internal team and the communities we serve.

Work Schedule

This is a fully onsite position, working 36 hours/week, Tuesday-Friday!

Salary

$22 - $25 per hour

Benefits

Not specified

Skills

Not specified

Qualifications

Not specified

Requirements

Not specified

Benefits

Not specified

Pay

Not specified

Schedule

Not specified

Company

Not specified