Executive Administrative Assistant

About the role

Keep Straticon's leadership organized, informed, and ready for what's next. This is a hands-on role for someone who is comfortable managing shifting priorities and daily details—coordinating calendars, correspondence, meetings, and logistics that keep our executive team running smoothly. You will report directly to the CEO and COO and work closely with leadership across the Ownership group.

Responsibilities

• Calendar management and meeting scheduling for the CEO and COO, including coordinating conference calls.
• Phone coverage—answering calls, directing them to the appropriate parties, and taking messages as needed.
• Organization and clerical support, including preparing correspondence and updating documentation.
• Recording, typing, and distributing meeting minutes.
• Greeting visitors meeting with executives and ensuring materials and information are prepared in advance.
• Travel arrangements for executives, from booking to itinerary coordination.
• Day-to-day office support, including running errands and ordering supplies.
• Tracking and updating daily tasks to ensure nothing falls through the cracks.
• Assisting with additional responsibilities as needed, adapting to the evolving priorities of executive leadership.

Requirements

• Bachelor's degree or higher.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Self-motivated, with the ability to work independently and anticipate executive needs.
• Extremely organized, with strong attention to detail.
• Adaptable, with a willingness to take on daily responsibilities that can change over time.
• Willingness to learn company-specific software and systems.
• Knowledge of construction terminology is preferred but not required.

Why this role matters

As Executive Assistant, you will work in close, daily partnership with Straticon's CEO and COO, giving you direct visibility into how the company is led and run. You will not be confined to a narrow set of clerical tasks. You will help keep executive priorities on track, represent the executive office to visitors and callers, and take ownership of the details that allow leadership to focus on growing the business.

Why join Straticon

• Work directly with, and gain visibility into the decisions of, accessible company leadership.
• Take real ownership of the executive office's daily operations.
• Join a collaborative, entrepreneurial environment where organization and follow-through are valued.
• Access professional development and long-term career-growth opportunities.
• Be part of a growing company with an expanding project pipeline.

Benefits

• Comprehensive benefits package.
• Paid time off and professional development opportunities.

Full-time, non-exempt position based in Deerfield Beach, Florida.