Executive Administrative Assistant

About the role

This role will directly support Patient Progression and Home Care & Hospice, while additionally providing support to Quality, Legal, Managed Care, and other functions as necessary. This position is on site, Monday through Friday.

Responsibilities

• Manages complex and dynamic executive calendars, aligning competing priorities and proactively anticipating needs to maximize time efficiency.
• Coordinates internal and external meetings, including preparation of materials, logistics, and follow-up actions.
• Screens, prioritizes, and responds to routine and sensitive communications on behalf of the executive.
• Leads end-to-end coordination of board and committee activities, including agenda development, meeting logistics, minutes, nominations processes, and ongoing governance tracking.
• Ensures timely distribution of materials and maintains documentation consistent with compliance and organizational standards.
• Serves as a central coordination point across multiple departments and senior leaders, facilitating communication and workflow across clinical, managed care, compliance, and legal functions.
• Supports highly time-sensitive processes (e.g., contract routing and executive approvals), ensuring 24/7 responsiveness as needed.
• Develops and maintains systems that enhance administrative efficiency, organization, and information flow.
• Acts as a trusted partner and liaison between the executive and internal/external stakeholders, including physicians, legal counsel, managed care teams, and system leadership.
• Maintains strong working relationships across diverse functional areas to enable effective coordination and execution of priorities.
• Handles highly confidential information with integrity and professionalism, exercising sound judgment in all interactions and decisions.

Requirements

• 3-5 years of applicable experience.
• Department of Social Services Fingerprint (DSS) - Missouri Department of Social Services.

Schedule

Full Time, Day shift (Monday through Friday).