Executive Administrative Assistant

About the role

This is a Full Time, onsite, Executive Administrative Assistant role located in Brentwood, TN.

Responsibilities

• Structures, organizes and expedites the activities and workflow of the executive’s office.
• Screens correspondence and phone calls from high ranking Company officials or executives external to the Company.
• Presents reports on special projects, collects, analyzes, and formats the requisite information and data, and maintains the database.
• Communicates and/or coordinates executive’s instructions with various individuals and/or departments.
• Makes necessary travel arrangements, including ground transportation and hotel accommodations.
• On behalf of the executive, meets with the direct reports to gather any information needed by the executive.
• May manage various administrative projects, participate in gathering research, and generate reports as needed.
• Assists in compiling and developing the organization’s annual budget, processes expense reports and monitors incoming invoices.
• Prepares forms to process and pay invoices, may delegate work to less experienced administrative staff, and provides input on performance evaluation.
• May provide administrative support for multiple executives, either on a full-time or as needed basis.

Requirements

• A high school diploma/GED or equivalent work experience.
• At least 7 years of general administrative experience.
• At least 2 years of experience coordinating and scheduling multiple events simultaneously.
• At least 5 years of experience managing calendar for 1 or more individuals.
• At least 2 years of experience working with individuals at the executive level.
• Basic email and internet explorer skills.
• Advanced level skill in Microsoft Excel, PowerPoint, and Word.

Qualifications

• Associates or Bachelor’s Degree preferred.
• Experience building and maintaining relationships within a team.
• Advanced level skill in Microsoft Excel (for example: using AVERAGE function, merging and centering cells, printing centered page, and creating a pivot table).
• Advanced level skill in Microsoft PowerPoint (for example: changing picture styles, customizing animation, and setting automatic slide timings).
• Advanced level skill in Microsoft Word (for example: adding developer tab, creating a macro, formatting table style, inserting comments, and creating a mail merge).

Skills

• Email and internet explorer skills.
• Time management skills.
• Microsoft Office Suite proficiency.

Benefits

Competitive pay, medical, dental, vision, life and disability insurance, a 401(k) program with company match, paid holidays and vacation time, a company-sponsored wellness program, EAP, access to virtual primary care and virtual behavioral health at no cost for team members and their dependents. Additional benefits can be viewed here: https://jobs.premisehealth.com/benefits.

Pay

Competitive salary commensurate with experience.

Schedule

Full Time, onsite position.