Executive Administrative Assistant

Reports to: Executive Director, Director of Development, and Director of Business and Finance
Location: Honolulu, Hawaii
Status: Full-Time

About the Role

The Administrative Assistant will provide vital support to the Executive Director, Director of Development, and the Director of Business and Finance in their roles. This is a shared position for administrative duties as needed by each position and as allocated by time and priority.

Responsibilities

• Administrative & Communication Support
  • Assist all in day-to-day operations and administrative tasks.
  • Communicate directly with board members, community partners, business partners, and others as directed.
  • Maintain calendars and schedules for each position.
  • Draft and send professional emails and other correspondence.
  • Maintain office supplies inventory, order, and distribute as needed.
  • Maintain office equipment, order, and repair as needed.
• Executive Director Assistance
  • Manage calendar of events and set up meetings.
  • Host guests as needed.
  • Manage office and records retention.
• Development Assistance
  • Print the monthly Mission Moments newsletter, sort, and prepare for mailing.
  • Input data for bulk mailing with the Post Office and RE Consulting.
  • Operate the folding machine and fold monthly letters.
  • Prepare donor thank-you call lists for ED, staff, and Board to thank donors.
  • Print, copy, and distribute documents as needed.
  • Receive and coordinate responses to website contact form submissions.
  • Schedule meetings and fundraising events as requested by the ED, DD, or DBF.
  • Assist in preparation of grant support data.
  • Maintain file of pending estate gifts and update for the annual audit.
  • Initiate periodic contact with trustees and ED or DD.
• Business and Finance Assistance
  • Assist with HR processes of onboarding, termination, manuals, and payroll management with ProService.
  • Post daily transactions using QuickBooks with input from K-2 Accounting.
  • Post donation data daily into Bloomerang software.
  • Assist in preparing the daily bank deposits.
  • Pick up mail from the Post Office.
  • Process payroll using QuickBooks and ProService.
  • Assist in evaluating program effectiveness and identifying opportunities for improvement.
  • Assist with documents needed for the annual audit.
  • Pull and file all documents as needed.

Qualifications

• Strong administrative and organizational skills.
• Excellent written and verbal communication.
• Familiarity with spreadsheets, email, Google Workspace, or Microsoft Office, Bloomerang, and QuickBooks.
• Compassionate, mission-driven, and comfortable interacting with diverse populations.
• Aligns with the organization’s statement of faith.
• Ability to work independently and support a team of key executives.

Preferred Attributes

• Detail-oriented.
• Team player and supporter.
• Spirit of humility and flexibility.
• Strong time management and follow-through.
• Experience in nonprofit ministry.

Pay

Hourly rate based on experience. Range: $17 - $22 an hour.

Benefits

• Medical, dental, and vision.
• 401k with 3% matching.

Mission Statement

RIVER OF LIFE MISSION exists to meet people in the place of their greatest need—offering food to the hungry, hope to the hurting, and the good news of Jesus Christ to all—so that many would become fully devoted followers of Him.