Executive Administrative Assistant

Description

The job provides administrative and office management support for the SBA Group Manager as well as other related key executives within the noted lines of business.

Job Duties

• Manage, prioritize and coordinate schedules for conference calls, inter-office meetings and seminars to ensure no conflicts and priority issues.
• Plan and execute office events including arranging for logistic requirements in any meetings or office get-together events such as booking rooms and conferencing numbers, sending invites, arranging for AV facilities, ordering food and distributing meeting materials.
• Collect and prepare audio visual presentation materials to be used in conferences.
• Summarize reports, white papers, proposals submitted to the office as may be required.
• Prepare office budgets and process executive expense reports.
• Handle travel arrangements for executives overseas including all land transfers and hotel accommodations.
• Manage event planning to include: celebrations, team building and morale events, and employee communication meetings as requested.
• Handle all people movement, confidential salary and benefit administration in coordination with the company HR Manager in the area where the executive or officer has authority over.
• Ensure that all corporate reports and correspondences coming in and out of the office are properly filed in the strictest confidence and security.
• Perform administrative duties with the highest responsibility and selective confidentiality.
• Communicate decisions, directives and policy changes to all concerned staff.
• Serve as liaison between fellow executives and with clients, suppliers and business partners as required.

Basic Qualifications

• A high school diploma
• A minimum of 5 years of experience in an administrative support role or equivalent for senior executive support role.

Preferred Qualifications

• Ability to effectively communicate with all levels of management
• Strong client service skills
• Strong knowledge of Microsoft Office software and company systems
• Ability to use teamwork to resolve issues and collaborate with others

Proven Abilities

• Proven ability to multi-task and support broader line business team members' needs

Exempt Status

No

Workplace Type

Office