Executive Administrative Assistant 2 [AQ-12690]

About the Role

As a vital member of a dynamic team, you will provide essential support that directly enables the success of key leaders and their large team. You will be instrumental in maintaining operational efficiency, directly impacting productivity and strategic focus. This role offers the chance to contribute to significant projects within a world-class organization, ensuring seamless daily operations and allowing leadership to drive impactful results.

Responsibilities

• Provide comprehensive calendar management, meticulously handling scheduling, resolving conflicts, and aligning commitments with leaders’ priorities.
• Facilitate potential travel arrangements and process expense reports for leaders.
• Collaborate closely with administrative and business management peers to establish priorities and ensure thorough preparation for all engagements.
• Partner with various teams across the organization to maintain a smooth and efficient operational model.
• Plan, coordinate, and support large-scale events, including all-hands meetings, morale-building activities, and other group gatherings.
• Manage space allocations and facilitate team moves to optimize working environments.
• Oversee the ownership and management of distribution and security groups.
• Generate various reports, such as headcount reports, as needed to support team operations.
• Manage the end-to-end process for employee onboarding and offboarding.
• Handle purchasing of equipment, services, and supplies, and process invoices.
• Act as a primary resource for policy questions and assist in troubleshooting issues.

Requirements

• 2-4 years of overall experience providing administrative support, with a significant portion dedicated to supporting senior leaders.
• Proven expertise in calendar management and scheduling using various scheduling platforms.
• Demonstrated experience in project management.
• Exceptional verbal and written communication skills.
• Strong multi-tasking abilities and customer service orientation.
• Excellent interpersonal skills, with the ability to work independently and manage time effectively.
• A high degree of organizational skills and the ability to maintain strict confidentiality.
• Ability to navigate and adapt quickly within a fast-paced environment.
• Proactive approach, demonstrating good judgment and consistent, timely follow-through.

Nice-to-Have Qualifications

• Significant prior experience as an executive administrative assistant.
• Experience with common business applications and office suites.
• A stable work history, indicating a preference for long-term engagements.

Benefits

Aquent Talent offers eligible talent access to amazing benefits, including:

• Subsidized health, vision, and dental plans.
• Paid sick leave.
• Retirement plans with a match.
• Free online training through Aquent Gymnasium.

Client Description

Join a global technology leader driving innovation and empowering people and organizations worldwide to achieve more. Here, you’ll collaborate with passionate, diverse teams to create impactful solutions that shape the future. The culture prioritizes growth, inclusion, and purpose—where your ideas are valued, and your work drives real change. With flexible work options and a supportive environment, you’ll have the tools to thrive both personally and professionally. Be part of something that truly matters.