Executive Administrative Assistant 2 [AQ-15697]

About the role

Partner with a world-leading global technology company that is transforming digital experiences and services. In this pivotal role, you will be the linchpin that drives efficiency and empowers leadership within a dynamic, collaborative environment. Your contributions will directly influence the productivity and strategic focus of a high-impact team, enabling leaders to concentrate on initiatives that deliver significant results.

Responsibilities

• Provide comprehensive calendar management, including scheduling, conflict resolution, and alignment with leaders’ priorities.
• Facilitate travel arrangements and process expense reports for executives.
• Collaborate with administrative and business management peers to set priorities and ensure thorough preparation for engagements.
• Partner with cross-functional teams to maintain a smooth and efficient operational model.
• Plan, coordinate, and support large-scale events such as all-hands meetings, morale-building activities, and group gatherings.
• Manage space allocations and facilitate team moves to optimize working environments.
• Oversee distribution and security groups.
• Generate operational reports (e.g., headcount reports) as needed.
• Manage end-to-end employee onboarding and offboarding processes.
• Handle purchasing of equipment, services, and supplies, and process invoices.
• Serve as a primary resource for policy questions and troubleshoot issues.

Must-Have Qualifications

• 2–4 years of overall administrative experience, with a significant portion supporting senior leaders.
• Proven expertise in calendar management and scheduling across multiple platforms.
• Demonstrated experience in project management.
• Exceptional verbal and written communication skills.
• Strong multitasking ability and a customer-service orientation.
• Excellent interpersonal skills with the ability to work independently and manage time effectively.
• Highly organized with a commitment to strict confidentiality.
• Ability to adapt quickly in a fast-paced environment.
• Proactive approach, sound judgment, and consistent, timely follow-through.
• No degree required.

Nice-to-Have Qualifications

• Significant prior experience as an executive administrative assistant.
• Experience with common business applications and office suites.
• A stable work history indicating a preference for long-term engagements.