Executive Admin Assistant (17364-3)

Job Summary

The Executive Assistant will provide high-level administrative support to senior executives, ensuring the smooth operation of their office and facilitating effective communication and coordination. This role requires a proactive, detail-oriented professional with excellent organizational skills and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Manage and prioritize the executive's calendar, schedule meetings, and coordinate appointments.
• Prepare and organize travel itineraries, including booking flights, accommodations, and transportation.
• Handle correspondence, including emails, letters, and reports, ensuring accuracy and professionalism.
• Act as the primary point of contact for internal and external stakeholders.
• Prepare and distribute meeting agendas, minutes, and follow-up actions.
• Liaise with other departments to ensure seamless collaboration and project execution.
• Aid in the planning and execution of special projects, events, and initiatives.
• Maintain strict confidentiality of sensitive information.
• Provide support in preparing presentations, reports, and other confidential documents.
• Oversee office operations, including supplies, equipment, and vendor relationships.

Qualifications

• Bachelor's degree in Business Administration, Communications, or a related field.
• Minimum of 3-5 years of experience as an Executive Assistant or in a similar role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational, time management, and multitasking skills.
• Exceptional communication and interpersonal skills.
• Ability to work independently and as part of a team in a dynamic environment.
• English/Korean bilingual – business communications.
• Experience in a corporate or executive office setting.
• Familiarity with project management tools and software.
• Multilingual abilities (e.g., English, Korean, or other languages) are a plus.

Benefits

• Medical Insurance (Health, Dental & Vision)
• Paid Time Off
• 401K
• H1B/Green Card Sponsorship for qualified employee

Compensation

$31-33/hr

Top Skills

• Administrative Support and Communication Skills
• Organizational and Project Management Skills
• Office Productivity Suites e.g. MS Office (Word, PowerPoint, Excel)
• Confidentiality and Discretion

Working Conditions

• Full-time position with occasional travel as required.
• Flexible working hours to accommodate executive schedules.