Admin - Executive Assistant

Join Helix Traffic Solutions – Traffic Control for a Safer Tomorrow About Helix Traffic Solutions We’re not just placing cones—we’re rethinking the way traffic moves. Helix Traffic Solutions is a national leader in traffic control, work zone safety, and roadway infrastructure services. Through a network of specialized operating companies across the U.S., Helix delivers reliable, high-impact solutions that protect lives, support construction projects, and keep communities moving safely. About Quail Construction Quail Construction is a proud member of the Helix Traffic Solutions network, serving roadways across Arizona and Nevada with professional traffic control, construction, and traffic management support services. Quail Construction delivers high-quality, safety-driven solutions for roadway projects, infrastructure work, and special events. With a strong focus on compliance, efficiency, and end-to-end execution, our experienced team is equipped to manage every aspect of traffic control and construction support—making Quail a trusted partner across the Southwest. Our Services And Capabilities Include Traffic control and traffic management services for work zones and special eventsSales and rental of traffic control equipment to support safe, organized job sitesA fleet of truck-mounted attenuator (TMA) trucks to protect crews in high-traffic environmentsDurable barricades for pedestrian and vehicle traffic controlSpecialized aviation solutions, including airport barricades and lighted X’sMessage boards, temporary traffic signals, and concrete barrier walls As a true one-stop solution, Quail Construction provides the equipment, expertise, and manpower needed to keep traffic flowing safely while minimizing disruption and maximizing operational efficiency. Why Work with Helix & Quail Construction? We’re a People-first Organization With a Mission Centered On Public Safety And Service. When You Join Quail Construction, You Become Part Of a Skilled Regional Team Backed By The Strength, Stability, And Growth Opportunities Of The Helix Traffic Solutions National Network. You’ll Find A strong culture of safety, accountability, and teamworkHands-on work that directly improves roadway and work zone safetyOpportunities for training, advancement, and internal mobilityThe support of a national organization with strong regional expertise What To Expect Our work is fast-paced, hands-on, and essential. Every role at Quail Construction plays a vital part in keeping roadways and event sites across Arizona and Nevada safe, compliant, and efficiently managed. If you’re dependable, safety-focused, and looking for a career with purpose, we’d be proud to have you on our team. Executive Administrative Assistant We are seeking a highly skilled and experienced Executive Administrative Assistant to support our leadership team in a fast-paced, dynamic environment. This role requires a polished professional who thrives under pressure, can seamlessly shift priorities, and anticipates needs before they arise. The ideal candidate is proactive, detail-oriented, and operates with a high level of discretion and professionalism. You must be comfortable managing multiple priorities, navigating changing demands, and acting as a trusted partner to leadership. If you are someone who takes initiative, communicates effectively, and brings structure and efficiency to complex environments, we want to hear from you. Executive Support And Core Administrative Responsibilities Answer and direct phone calls, emails, and general inquiriesGreet visitors and maintain a professional front office environmentManage Executive calendars, schedule meetings, and coordinate appointmentsAssist with meeting setup (agendas, materials, notes, follow-ups)Prepare and distribute correspondence, memos, and reportsMaintain organized filing systems (electronic and physical) Strategic Operations & Coordination Order and manage office supplies and inventoryCoordinate office maintenance, vendors, and service requestsSupport company events, training, and team activitiesCoordinate detailed travel arrangementsTrack key projects, deadlines, and deliverables to ensure executionAssist Executives by gathering data, conducting research, and summarizing findings Data Entry & Reporting Assist with certified payroll reporting and compliance trackingReview fuel reports and notate any discrepancies Track and compile reports (KPIs, project tracking, or metrics)Assist with document control and record retentionUpdate databases, spreadsheets, and company logs HR & Compliance Support Assist with tracking the recruiting systemAssist with onboarding (new hire paperwork, orientation scheduling)Assist with Annual employee file audits and archives Project & Department Support Prepare documentation for licensing and application processesCOI – Insurance processing Tracking & maintain business licensing renewals Assist with project documentation and contract tracking General Expectations Maintain confidentiality of sensitive informationDemonstrate strong organizational and time-management skillsHandle multiple priorities in a fast-paced environmentProvide excellent customer service internally and externally This is a Full-Time, in office position $30.00 an hour PTO401(k)Medical Vision insuranceDental insurance Helix Traffic Solutions, LLC is an Equal Opportunity Affirmative Action Employer.