Executive Admin Assistant IV

About the role

The ideal candidate will provide high-level administrative support to the C-Suite office at Samsung, managing complex executive calendars, coordinating meetings, and maintaining strong executive relationships.

Responsibilities

• Manage complex and extremely active executive calendars, prioritizing and resolving scheduling conflicts proactively.
• Coordinate meeting logistics, including location, AV setup, catering, and materials.
• Maintain detailed executive itineraries with precision and ensure executives remain on track throughout daily schedules.
• Serve as liaison between executive leadership, internal teams, external partners, agencies, and media contacts.
• Prepare executive-level reports, correspondence, presentations, contracts, and internal memos.
• Interpret and clarify requests; coordinate appropriate responses and follow-up actions.
• Maintain strong executive and industry relationships.
• Coordinate domestic and international travel arrangements, accommodations, and special travel needs.
• Arrange VIP visitor logistics and hospitality.
• Process and submit travel and expense reports accurately and in a timely manner.
• Review expense allocations and ensure budget alignment.
• Prepare agendas and meeting materials for executive, board, and committee meetings.
• Care for conference room scheduling and equipment readiness.
• Aid in planning and execution of internal and external events.
• Maintain office supply inventory and manage general office functions.
• Establish executive documentation standards and templates.
• Review and approve invoices, reports, and financial documents.
• Support onboarding/offboarding processes, including IT access and equipment setup.
• Provide basic troubleshooting for hardware/software issues.
• Respond to organizational updates (org charts, seating charts, etc.).
• Maintain strict confidentiality with sensitive executive materials.
• Perform general office duties such as mailing, making copies/prints, coordinating schedules, setting up the office, maintaining office equipment and condition, ordering office supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare invoices, reports, memos, letters, financial statements, and other documents.
• Filer and retrieve corporate documents, records, and reports.
• Open, sort and distribute incoming correspondence, including faxes and emails.
• Prepare responses to correspondence containing routing inquiries.
• Aid in event planning including scheduling, catering, set up and break down.

Requirements

• Bachelor’s degree.
• 2+ years of corporate experience.

Qualifications

• Verbal and written communication skills.
• Multi-tasking ability.
• Customer service skills and interpersonal skills.
• Ability to work independently and manage one's time.
• Immaculate follow-up skills, strong attention to detail.
• Previous experience with computer applications, such as Microsoft Word, Excel, and PowerPoint.

Skills

• Verbal and written communication skills.
• Multi-tasking ability.
• Customer service skills and interpersonal skills.
• Ability to work independently and manage one's time.
• Immaculate follow-up skills, strong attention to detail.
• Previous experience with computer applications, such as Microsoft Word, Excel, and PowerPoint.

Benefits

• Veteran-friendly team.

Pay

• TBD.

Schedule

• TBD.