Events Specialist, Helen Diller Institute for Jewish Law and Israel Studies (Job ID #87096)

About the role

The Helen Diller Institute for Jewish Law and Israel Studies (formerly Berkeley Institute for Jewish Law and Israel Studies) at Berkeley Law was launched in 2011 by a 15-member faculty committee drawn from various faculties. The Institute serves undergraduates, graduate students, and faculty by developing opportunities for research, programming, visiting scholars, colloquia, and classes.

The Helen Diller Institute has two core programs: the Program on Israel Studies and the Program on Jewish Law, Thought, and Identity. Its primary mission is to educate, engage, and empower students and foster the next generation of student leaders.

Responsibilities

• Plans, organizes, implements, and publicizes virtual, hybrid, and in-person events of varying size and complexity, including lectures, symposia, conferences, colloquia, workshops, trainings, information sessions, and VIP briefings.
• Assists with the planning and execution of larger or more complex events, assuming responsibility for designated event components such as catering, transportation, registration, or onsite logistics.
• Develops new programs, resources, and engagement initiatives that advance the Institute’s academic and student-focused mission.
• Administers event logistics from inception through completion, including venue coordination, room reservations, participant registration, catering, parking and transportation.
• Coordinates A/V, media, and technical support for events, seminars, and programs, including collaboration with campus partners and external vendors to ensure successful event execution.
• Scoops and evaluates potential venues, vendors, and service providers for future programs and events.
• Oversees operational and administrative support for events, including supervising and directing student assistants, temporary staff, and volunteers involved in program and event activities.
• Supports the development and implementation of event communications and marketing strategies to increase program visibility and engagement.
• Creates and coordinates promotional materials for Institute programs and events, including event flyers, digital advertisements, and branded communications.
• Conducts outreach and maintains relationships with campus departments, faculty, invited speakers, alumni, community partners, and vendors to support programmatic and event objectives.
• Gathers, maintains, and analyzes program participation and engagement data; updates alumni and stakeholder databases and prepares reports, analytics, and communications metrics to support program assessment and strategic planning.
• Tracks event registration and attendance numbers.
• Prepares event surveys and gathers survey data; may also supervise or direct student workers in this work.
• Coordinates post-production and publication of event recordings, including but not limited to managing recording transactions for ADA compliance; supports podcast audio, transcripts, and uploads.

Qualifications

• Working knowledge of concepts, principles, and practices of event planning and production and public relations.
• Solid organizational skills with demonstrated ability to prioritize and coordinate several projects simultaneously with demanding timeframes.
• Highly effective written and oral communication and interpersonal skills to successfully interact with diverse constituents and present information in a manner that is appropriate for the needs of the audience.
• Good judgment and effective decision-making and problem resolution skills, including skill to recognize and deal effectively and appropriately with real and potential problem areas.
• Ability to work in diverse groups, including but not limited to students, staff, faculty, general public, production personnel, technical operators, and performing artists.
• Ability to work professionally under pressure and under tight deadlines ensuring excellent customer service support.
• Experience using event registration, email marketing, and digital communications platforms such as RSVPify, Eventbrite, Constant Contact, Google Registration, Zoom webinar or similar systems preferred.
• Good computer skills, including proficiency with Microsoft Office, Google Suite, and video/audio conferencing platforms.
• Must be familiar and comfortable using Zoom.
• Detail-oriented and able to work rapidly and accurately under deadline pressure in an interrupt-driven environment.
• Excellent analytical skills, with the ability to think creatively to solve problems and develop solutions.
• Familiarity with social media platforms, website content management systems, and basic analytics/reporting tools.
• Ability to work occasional evenings, weekends and early mornings to prepare for and attend events.
• Ability to be a self-starter, to take initiative and work independently as well as on a team.
• Ability to use discretion and maintain confidentiality at all times.
• Demonstrated ability to collaborate and work effectively with individuals and groups from a wide range of backgrounds, experiences, and perspectives.
• Demonstrated commitment to fostering an inclusive and supportive environment that promotes collaboration and mutual respect among all members of the UC Berkeley community and its stakeholders.
• Must demonstrate strong interpersonal skills, including the ability to engage with and understand individuals from varied academic, socioeconomic, cultural, disability, gender, and ethnic backgrounds.