Events Specialist

Your Team

The Events Specialist will join the Events team which runs the firm's marketing and internal events from start-to-finish. The coordinator will play an integral role in creating effective event experiences. The role presents an opportunity to gain experience in all aspects of event planning from Events leadership.

Your Role

Responsibilities include but are not limited to:

• Contribute to the maintenance and development of event project plans.
• Conceptualize events according to client objectives, set timelines, budgets, and deliverables, and ensure all logistics are accounted for.
• Select, develop, and manage relationships with vendors such as caterers, decorators, entertainers, and equipment providers including venue selections and ensure compliance with firm event requirements.
• Build drive-to-registration experiences based on the goals of the event.
• Create and maintain documentation with instructions and best practices for event digital platforms and event processes.
• Strong organizational and project management skills to handle multiple events simultaneously.
• Attention to detail and problem-solving abilities to address unexpected challenges. Troubleshoot problems for events to maintain smooth operations.
• Coordinate pre- and post-event logistics for events, including booth reservations and access to virtual platforms, shipping of booth, collateral, premiums, and other support materials.
• Ability to work under tight deadlines, including evenings, weekends, and holidays when events occur.
• Maintain awareness of current market trends and conditions that affect suppliers, cost of services, pricing, that may have operational or strategic implications for the company.

Your Experience

The successful candidate will have:

• 3 – 5 years' experience in live and virtual event planning.
• Bachelor's degree in business, communications, hospitality/event management, or related field.
• Strong written and oral communication skills / interpersonal and relationship building skills.
• Ability to thrive in fast paced and challenging working environments / must be a proactive, self-starter with excellent organizational and time management skills.
• Able to delegate tasks and execute plans as part of a team environment.
• Advanced experience with Microsoft products, especially within Excel and the ability to create PIVOT tables.
• Desired experience in project management platforms (extra points for Monday.com).
• Optional certifications such as Certified Meeting Professional (CMP) or Certified Special Events Professional (CSEP).
• Exceptional organization and record-keeping ability.
• Strong customer service mindset.
• Demonstrated ability to set and manage priorities in a multi-task, fast-paced, cross-functional environment, and track work daily.
• Emotional intelligence with a thorough understanding of customer service.
• Ability to work from our local office location for events as required.
• Ability to travel 50% of the time and support onsite for events across the firm.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. While at the office, this is largely a sedentary role; however, some filing is required. This would require the ability to lift files/boxes up to 25 lbs., open filing cabinets and bend or stand on a stool as necessary. While traveling or onsite for a client event, an employee must be able to:

• Lift up to 40 - 60lbs for personal and event team materials.
• Work, when required, 10–15-hour days (including early mornings and late nights).
• Ascend and descend stairs.
• Carry boxes up to 20 lbs.
• Bend or kneel to unpack/pack materials.
• Repetitive arm movements/bending to lift.

Pay

In California, the salary range for a Marketing Events Specialist is $64,000 to $90,000. Actual compensation within the range will be dependent upon the individual's skills, experience, qualifications and location, and applicable employment laws.