Events Specialist

Job Description

The Events Specialist oversees the planning and execution of small to mid-size firm-wide client events and supports larger, more complex programs. This role manages the full event lifecycle—from venue sourcing and budget development to onsite coordination and ensures that each event delivers a high-quality experience for internal and external stakeholders. The Events Specialist also provides administrative and logistical support to the team as needed.

Essential Functions And Responsibilities

• Plan and coordinate small to mid-size firm-wide events, including receptions, dinners, and short-format programs hosted in our offices, external venues, and hotels
• Manage all event logistics, including venue sourcing, budget creation and oversight, vendor coordination, food and beverage selections, audiovisual needs, and creative/branding requirements; travel onsite for day-of execution as needed
• Ensure all events are delivered at the highest standard and provide an exceptional experience for both internal and external stakeholders throughout the planning process and onsite
• Track event expenses and ensure all events remain within established financial guidelines
• Lead event planning calls with internal teams, serving as the project manager to keep stakeholders aligned and on schedule
• Prepare post-event analysis and reports, including attendance metrics, feedback, and recommendations for improvement
• Interface with senior executives and VIP attendees, providing excellent customer service and professional representation of the firm
• Research and recommend event themes, venues, formats, and specifications, including the development of detailed event budgets
• Proactively identify and solve problems independently, communicating recommendations to Partners and internal stakeholders
• Assist Event Managers with large-scale or complex events, as well as administrative and operational tasks for the broader team
• Demonstrate enthusiasm for a dynamic, fast-paced environment and contribute to a team culture that strives for continuous improvement

Job Specifications

• Bachelor’s degree
• At least three (3) years of prior event planning experience
• Proven ability to plan and execute high-end events
• Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word)
• Strong written and verbal communication and interpersonal skills
• Strong organizational and multitasking skills
• Ability to work independently and under own direction and initiative
• Ability to travel and oversee events operations as needed

Paid Benefits

• Target Hiring Range: $90,000 - $100,000
• Discretionary bonus
• Comprehensive benefits package