Events Specialist

Beacon Hill is hiring an Events Specialist on behalf of one of our clients in Chicago. Join a mission-driven nonprofit organization where your creativity, organizational skills, and passion for community engagement will help deliver impactful events that support our mission and strengthen relationships with donors, volunteers, and stakeholders.Position Overview The Events Specialist is responsible for planning, coordinating, and executing a variety of fundraising, donor engagement, educational, and community events. This role will manage event logistics from start to finish, ensure exceptional attendee experiences, and support the organization's fundraising and outreach goals. The ideal candidate is highly organized, detail-oriented, adaptable, and passionate about making a difference through meaningful events.ResponsibilitiesPlan, coordinate, and execute in-person events ranging from small meetings to large-scale events for 300+ attendeesManage event timelines, project plans, budgets, and scheduling to ensure successful executionCoordinate venue selection, contracts, catering, transportation, audiovisual needs, and event logisticsServe as the primary point of contact for vendors, sponsors, speakers, volunteers, and event participantsDevelop event registration processes and oversee attendee communicationsTrack event budgets, invoices, payments, and expensesCoordinate sponsorship fulfillment and ensure recognition opportunities are delivered as promisedCollaborate with development, marketing, and program teams to support fundraising and engagement objectivesAssist in creating promotional materials, event invitations, signage, and event-related communicationsManage guest lists, seating arrangements, nametags, and registration materialsRecruit, train, and coordinate volunteers for eventsProvide on-site event management and troubleshoot issues as they ariseTrack event attendance, fundraising results, and post-event metricsConduct post-event evaluations and provide recommendations for process improvementsSupport stewardship activities and follow-up communications with donors and attendeesMaintain accurate event records and databasesAssist with annual fundraising campaigns and special projects as neededRequirementsBachelor's degree preferred or equivalent combination of education and experience2+ years of event planning, fundraising, hospitality, nonprofit, or related experienceExperience managing multiple projects and deadlines simultaneouslyStrong organizational skills and exceptional attention to detailExcellent written and verbal communication skillsAbility to build relationships with donors, sponsors, vendors, volunteers, and community partnersExperience managing event budgets and vendor contractsProficiency with Microsoft Office Suite, including Excel, Word, PowerPoint, and OutlookExperience with event registration software, CRM systems, or donor databases preferredAbility to work occasional evenings and weekends for eventsStrong problem-solving skills and ability to remain calm under pressurePassion for the nonprofit sector and commitment to the organization's mission Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you! Beacon Hill. Employing the Future (TM)