Events Production Specialist

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

Benefits

• Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance
• Paid Time Off from Day One
• 403-B Retirement Plan
• 4 Weeks 100% Paid Parental Leave
• Career Development
• Whole Person Well-being Resources
• Mental Health Resources and Support
• Pet Benefits

Schedule

Full time, day shift. The schedule will include days, evenings, and weekends, depending on event and outreach needs.

Responsibilities

• Schedules and attends all event planning meetings with internal team.
• Leads pre-event detailed logistic meetings to educate the internal team.
• Leads on-site logistics during events to ensure proper flow and set up, managing details and issues as they arise.
• Manages staff and vendors at chosen event site in order to coordinate details.
• Reviews event invoices for accuracy and acquires approval for payment.
• Maintains records of all event aspects including budget summary.
• Collaborates with event stakeholders and key decision-makers to clearly identify and establish event objectives, needs, and communication guidelines for project updating and event budgeting.
• Provides coordination to ensure successful real-time execution during event operations, including sufficiency of facilities and food, quality and availability of materials, presence of clear signage, direction of staff, and event set-up/implementation.
• Identifies and manages potential issues and opportunities impacting desired experience production objectives.
• Demonstrates flexibility and willingness to support colleagues.
• Manages coordination of events from concept to on-site implementation.
• Develops management control systems to aid in financial planning and cost analysis, and designs planning and control systems to coordinate activities and ensure product quality.
• Ensures cost and budget and quality objectives are met for designed experiences.
• Processes invoices.
• Other duties as assigned.

Requirements

• Proven experience as an events planner or organizer [Required]
• Professional presence in communicating and interacting with leaders, diverse populations, team members internally and in the community [Required]
• Excellent time management, verbal communication, and written communication skills [Required]
• Sales skills and ability to build productive business relationships [Required]
• Ability to manage multiple projects independently and make appropriate decisions while prioritizing effectively [Required]
• Flexibility and adaptability to change [Required]
• Strong attention to detail [Required]
• Excellent customer service skills [Required]
• Proficient computer and design skills, including MS Office suite and Adobe design software [Required]
• Ability to provide strategic thought partnership with multiple leadership teams [Required]
• Executive decision making and critical thinking using best judgement and experience while identifying alternatives when making timely decisions as needed by the client [Required]
• Self-starter with ability to implement initiatives in a strategic manner with minimal supervision [Required]
• Strong understanding of event tools and technologies [Required]
• Fundamental understanding of event operations and planning [Required]
• Proficiency in Microsoft Office, including Excel, Outlook, Access, PowerPoint, and Word [Required]
• Excellent quantitative and analytic skills [Required]
• Ability to think critically about many aspects of a marketing project to ensure that needs and resources are met to ensure timely and quality implementation [Required]
• Ability to assess risks associated with opportunities identified by market research, conduct market analysis and compile market data [Required]
• Must be able to read, write and speak conversational English [Required]
• Flexible schedule and some travel required during certain time periods [Preferred]
• Ability to work collaboratively with others [Preferred]
• Strong teamwork skills [Preferred]
• Excellent ability to establish rapport with others and ability to build strong interpersonal relationships [Preferred]
• Great customer service with positive energy [Preferred]
• Exhibit good judgment and decision-making skills [Preferred]
• Familiarity with Adobe Creative Cloud [Preferred]

Qualifications

• Bachelor's degree [Required]
• 1+ years of relevant experience in marketing, human resources, hospitality, communications or related field [Required]

Pay

$45,196.93 - $84,071.39

Location

601 E Rollins St, Orlando, Florida, 32803

Physical Requirements

Please review the work requirements at the following link: Physical Requirements